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Title:  Contracts Administrator

Job Number:  5661

Melbourne, AU


CYP Design & Construction Joint Venture (CYP D&C) has been contracted to design and build the tunnels and stations for the Metro Tunnel Project. 


CYP D&C brings together three of Australia's leading construction partners John Holland, Lendlease, and Bouygues Construction. 


The Metro Tunnel Project will untangle the City Loop by taking three of Melbourne’s busiest train lines through a new tunnel under the city. It will create a new end-to-end train line from Sunbury to Cranbourne/Pakenham, with twin nine-kilometre tunnels and five new underground stations at Arden (to be renamed North Melbourne), Parkville, Anzac, and two new CBD stations - State Library and Town Hall - which will directly connect to the City Loop. 


We are looking for a Contracts Administrator to assist in preparations and negotiate with sub-contractors for the calling of quotations and letting of contracts and provide contract administration services to manage the commercial and legal aspects of the contracts including the management, negotiation and finalisation of variations, delays and other contractual claims and assist in the project’s control of contract costs.


Responsibilities of the role include;


  • Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects.
  • Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects.
  • Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget.
  • Maintain a register of subcontractors.
  • Operate and maintain commercial and contract systems
  • Minimise all subcontractor variation claims and elimination of claims where possible.
  • Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained
  • Interpret specifications and drawings to understand scope of works for the project
  • Participate in identification and quantification of Head Contracts.
  • Manage subcontractors to ensure that Code compliance is always maintained.
  • Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls.
  • Check compliance and prepare reporting on commercial performance of the contract.
  • Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision.
  • Undertake general business administration.
  • Perform all duties in accordance with CYP policies, processes, systems and procedures

To be successful in this key role, you must have: 


  • Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent.
  • Relevant commercial administration experience in Construction, Quantity Surveying, Accounting, Finance, Engineering, or associated disciplines.
  • Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines desirable.
  • 5-7 years’ experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry desirable




CYP D&C companies are diverse, flexible and inclusive as employers of choice. We engage, enable and empower our people. Inclusion sets all of us up for success. 


Consideration for these roles will be given to applicants that are able to demonstrate the relevant background and experience outlined. 

Job Segment: Engineer, Engineering