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Title:  Senior Contracts Administrator

Job Number:  10496

Melbourne, VIC, AU, 3000

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of three Alliance partners – John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals. 
NWPA has a proven track record with the successful delivery of four level crossing removal projects, several premium stations, three projects currently in delivery and two in development phase.
We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment. 


We are currently looking for an experienced Senior Contracts Administrator to join us, based on the Pakenham project - the biggest to date, delivering the removal of three level crossings, new-build superstation at Pakenham and extension of the train line to a new-build station at Pakenham East.

About the Role

Whilst you will be initially based on the North Western Program Alliance on the Pakenham project, this is a long-term career opportunity with John Holland.


As a Senior Contracts Administrator, you will plan and manage the end-to-end commercial management of large subcontracts and self-performed works, both directly and indirectly. Reporting to the Contracts Lead, you will work effectively with internal and external stakeholders and direct reports, to deliver project commercial outcomes.

Responsibilities of the role include;

•    Participate in scope of works planning, ensuring that scope gaps are minimised, cost efficiencies are maximised and subcontractor capabilities are considered
•    Prepare procurement strategies, including breakdown into individual works packages, identification of potential subcontractors, procurement methods and timing
•    Provide management and leadership to other commercial roles, including direct reports
•    Maintain contact and good working relationships with a broad range of subcontractors and a maintain good awareness of market conditions and movements
•    Assess commercial and contractual risks, identify and implement appropriate controls and escalate actual or potential issues to Commercial Manager and or Project Manager
•    Provide commercial support for self-perform works
•    Assist dispute resolution processes as required 
•    Ensure cost forecasting for allocated subcontracts and cost codes (including those allocated to direct reports) are accurately maintained and cost issues are appropriately escalated upon identification
•    Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion and close out 
•    Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial pack and Contract Sum
•    Ensure compliance with Building Code at all times and report any potential non-compliances
•    Prepare reporting on commercial performance periodically and on an ad hoc basis as required
•    Assist with Head Contract administration where required
•    Perform all duties in accordance with John Holland policies, processes, systems and procedures

To be successful in this role, you will have;

•    Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent 
•    Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
•    More than 5 years’ experience as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
•    Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out
•    Site-based engineering or construction experience
•    Experience with a variety of project values and complexity, including large, technically complex works packages
•    Strong commercial acumen and awareness in areas of cost management and contract law
•    Knowledge and understanding of industry market conditions and movements
•    Demonstrated ability to manage commercial negotiations
•    Awareness and compliance with document control and records management procedures
•    Strong communication skills and ability to build long-term relationships
•    Ability to travel to and work on-site in Pakenham
•    You need to be able to meet any requirements which are necessary to safely perform your role (e.g. receiving a COVID-19 vaccination pursuant to a relevant health order or by clients, or as otherwise required).

What you’ll get in return;

•    Join one of Australia’s leading Alliance’s to deliver critical Projects that make a real difference to the lives of people on our program of works and in the communities in which we operate 
•    Work with and learn from leading industry experts to develop and progress your career
•    Deliver innovative, unique and award-winning Projects you’re proud to say “I helped build that”
•    A driven and supportive culture that truly lives the NWPA values Care, Excellence, Creativity and Empowerment
•    Monthly Reward & Recognition Awards to recognise outstanding employee and team achievements
•    Alliance annual ‘A Great Day’ event 
•    Access to WHEREFIT, a partnership between John Holland and over 400 gyms and fitness studios, to receive exclusive corporate discounts of up to 50% off
•    John Holland’s flexible working arrangements. Be part of #HowWeFlex
•    To find out the benefits of working for John Holland, visit www.johnholland.com.au or learn more about the Level Crossing Removal works, visit www.levelcrossings.vic.gov.au

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. For us, a diverse, inclusive and enjoyable culture is the foundation for great work. It’s why we encourage applications from people of all ages, nationalities and cultures, and promote a flexible way of working that enables a work-life balance.


We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. 

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