Title:  Document Controller

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of a team that thrives on rising to the challenge of transforming lives for good.
 

About The Project

The M7-M12 Integration project located in Western Sydney is delivering the connection between the new toll-free M12 Motorway and the existing M7 Motorway; a new connection between the M12 and Elizabeth Drive, and the realignment of Wallgrove and Cecil Roads at Cecil Park. A new lane will also be added in each direction within the existing median of the M7 between the M5 and Richmond Road. The M7-M12 project supports future development growth in Western Sydney by improving travel times and congestion. Once complete, the project will provide direct access to commercial and residential hubs, and the new Western Sydney International Airport.

On the M7-M12 Integration project, we are committed to delivering beneficial social, cultural, environmental and economic outcomes. The project is committed to delivering an industry leading sustainable outcome and is currently delivering an ISC (Infrastructure Sustainability Council) rating. 

About The role

The primary purpose of this role will be to manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.

Responsibilities will include but are not limited to:

• ­Maintain project-related document control register, database and hard copy filing system
• ­Ensure document submissions are in accordance and compliant with the project document formats and requirements
• ­Coordinate workflow reviews and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• ­Identify, record, and communicate issues with registered document.      ­    
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project par    
• Maintain storage and archiving of project and organisational records (electronic and hard copy)
• ­Coach other John Holland employees on the records management systems, procedures, and processes
• ­Ensure the documents are managed in strict confidentiality 
• ­Perform all duties in accordance with John Holland policies, processes, systems, and procedures

 You Will Need:

•  Higher School Certificate (HSC) or equivalent experience in Business or Administration
• Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines
• Intermediate experience in document control.
• Experience in document management systems
• Advanced computer skills
• Prioritisation skills
• Records management 
• Knowledge of project management systems and processes
• Experience in project environment or equivalent industry
•  Aconex experience
   

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

 
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
 

We offer:
 

• Competitive remuneration with salary continuance, and salary sacrifice packaging options available
• Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
• Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.