Title:  Office Manager

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We’ve always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the Role

We’re currently looking for a highly driven, organised and proactive individual to join our Infrastructure Business Group in an Office Manager position, based at Flinders Gate, VIC.

Reporting to our General Manager, Infrastructure VIC/SA/TAS, you’ll work in a supportive and empowering environment to set you up for success. As an Office Manager, you’ll be responsible for planning, directing, and coordinating administration, support services and activities at our Melbourne CBD office, as well as leading and empowering a team of receptionist/administrators. 

Key Responsibilities include:

• Manage the day-to-day operations of the office.
• Oversee and coordinate the effective day-to-day running of the reception and administration functions and provide support and training to the staff.
• Oversee appropriate resourcing for support staff and provide backup support to the Regional General Manager, Pre-contracts team, receptionist, office support staff and other departments when necessary.
• Establish, build and maintain relationships with the property managers, office suppliers, sub-contractors to ensure deliveries and works are scheduled and completed.
• Ensure all JH sub-contractors follow the appropriate processes and are inducted into the building.
• Coordinate and manage travel administrative services for HO staff, follow up on any queries from the travel office or senior management and process travel bookings.
• Manage and reconcile the petty cash float.
• Review and approve IT requests on behalf of the Executive General Manager.
• Maintain an asset register and manage IT software and hardware distribution for head office and project offices to ensure equipment is re-assigned where possible and report on the IT Asset Management cost savings to the business as required.
• Establish all files and computer directories and maintain a filing system of general reports and correspondence.
• Design and implement office policies.
• Assist with reception and kitchen duties as required
• Assist the EA to the Executive General Manager and Managers with tasks as required.

To be successful:

• A minimum of 5 years’ experience in an office environment in a similar role 
• Experience providing support at a senior level
• Basic knowledge of accounting, data and administrative management practices.
• Experience leading and mentoring a team 
• Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
• A general understanding of the technology and systems associated with records management

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. For us, a diverse, inclusive and enjoyable culture is the foundation for great work. It’s why we encourage applications from people of all ages, nationalities and cultures, and promote a flexible way of working that enables a work-life balance.

We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. 
 

What's in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.