Title:  Contracts Administrator

About John Holland

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

About the Project

The Stations Alliance North team, comprising John Holland, Arup, and KBR are excited to be delivering the transformative Suburban Rail Loop (SRL) East WP-F package. The Alliance will build world-class underground stations at Glen Waverley, Burwood and Box Hill.

The new stations will be fully accessible, light-filled spaces with retail and dining options – and will feature elements inspired by the history of the local community and First Nations peoples – with each station to have a Green Star rating of at least 5 stars.

The SRL will have safe, easy and accessible connections to existing Metro stations, as well as new and upgraded bus and tram interchanges, walking and cycling paths and bike parking.

These new SRL stations will support the delivery of more homes – within walking distance of jobs, health services, universities and quality open space.

SRL is a transport and urban planning project that will deliver world-class public transport, reduce travel times, and support the delivery of more homes and housing.

About the Role

Assist in preparations and negotiate with sub-contractors for the calling of quotations and letting of contracts and provide contract administration services to assist in the project’s control of contract costs.
 

Work effectively with internal and external stakeholders and project participants to deliver project commercial outcomes.

What you will do;

Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects.
­Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects.
­Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget.
­Maintain a register of subcontractors.
­Operate and maintain commercial and contract systems including Aconex, Project Pack Web (PPW), Project Costs Reporting (PCR), PayApps and any others adopted by the project.
­Minimise all subcontractor variation claims and elimination of claims where possible.
­Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification.
­Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Subcontract scope level.
­Participate in identification and quantification of Head Contracts.
­Manage subcontractors to ensure that Code compliance is maintained at all times.
­Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls.
­Check compliance and prepare reporting on commercial performance of the contract.
­Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision.
­Undertake general business administration.

What we are looking for;

Qualification:

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent. 

Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines

Experience:

Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines.
­Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM).
­Demonstrated experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry.
­Experience with a variety of project values and complexity.
­Understanding of document control experience in accordance with records management procedures.
­Interpret and apply relevant legislation/code on the project to prevent potential business exposure.
­Experience in negotiating with sub-contractors.

As part of the team, you can help us transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.