Title: Personal Assistant

Job Number: 22933

Location:

Fortitude Valley, NSW, AU, 4006

About John Holland:

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Opportunity:

Join us in shaping the future of infrastructure in Queensland with Australia’s largest construction company. At John Holland, we deliver some of the nation’s most iconic projects—from metro systems and railways to hospitals, stadiums, energy facilities, high-rise developments, bridges, dams and much more.

This role is a vital part of our Infrastructure business unit, working closely with the Senior Leadership Team at the state head office in Fortitude Valley. You’ll be at the heart of our operations—managing schedules, building strong client relationships, coordinating project events, and preparing reports that keep our projects on track.

If you thrive in a fast-paced environment and want to make an impact every day, this is your opportunity to be part of something big.

Key Duties & Responsibilities:

Manage the day-to-day activities of at least one General Manager in the Infrastructure business unit and provide ad hoc support to their team
Manage financial records such as expenses, invoices, and purchaser requisitions
Oversee and coordinate management diaries, which will include scheduling and calendar planning
Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
Provide Administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
Monitor and respond to communications on behalf of the General Manager
Coordinate travel and accommodation arrangements.
Communication with client representatives, external vendors, subcontractors, and community stakeholders as needed

Key Requirements:

Able to thrive in a dynamic and busy environment
A highly organised individual who can prioritise multiple conflicting deliverables
An excellent people person with well-developed communication skills
Able to treat sensitive information with a high level of confidentiality
Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.