Title:  Project Administrator

Job Number:  18307

Torbanlea, QLD, AU, 4662

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We’ve always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the Role

Seeking a Project Administrator for our Queensland Train Manufacturing Program in Hervey Bay! Your role will involve records management, precise data entry, and handling accounts and invoices. You'll also support procurement processes and coordinate meeting and event logistics. Join us and play a key role in driving our project's administrative excellence!

Key Responsibilities:

  • Manage and maintain project records, ensuring that information is accurate, up-to-date and stored.
  • ­Compose status reports relevant to the project’s operations
  • ­Coordinate, track and analyse the purchasing of goods
  • ­Process invoices; purchase orders; prepare expense claims; administration of petty cash; maintain stationarybudget; and process timesheets.
  • ­Communicate and liaise with the client, external vendors, subcontractors and community stakeholders for administrative purposes
  • ­Coordinate meetings or events which may include preparing agendas, invitations, catering, note/minute taking, distributing actions and general organisational support ­ 
  • Provide receptionist and secretarial support to the Project Manager and broader team as required ­ 
  • Provide basic support to colleagues on John Holland systems and programs ­ 
  • Take care of the office workspace, mail and office equipment ­ 
  • Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures

Key Requirements:

  • High School Certificate or equivalent experience in administration
  • Intermediate to advanced computer literacy skills
  • Administrative practices and procedures ­ 
  • Records management ­ 
  • Experience working in an administrative role within a project environment or equivalent industry

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you when you join John Holland?

 We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.


We offer:

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.

Job Segment: Data Entry, Procurement, Administrative, Operations