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Title:  Document Controller

Job Number:  6455

Mascot, AU

Document Controller, MTMS

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.
From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.




We are currently looking for a Document Controller to join the rail team working on MTMS

As Document Controller you will manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality and the environment.



­- Establish and implement an efficient project-related document control register, database and hard copy filing system
­- Implement Project Document Management System and processes.
­- Ensure document submissions are in accordance and compliant with the project document formats and requirements
­- Establish and maintain a correspondence system
­- Implement workflows and collate, issue and receive documents in accordance with project requirements for the development, review and  approval of design documentation  and all other procedures, instructions, product certification and records that are subject to review and approval
­- Plan and record document flow to and from all necessary parties, including clients, sub-contractors and the project office
­- Record issues and track location of control documents and drawings
­- Issue letters and receipts concerning the documents in circulation
­- Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties
­- Coordinate storage and archiving of project and organisational records
­- Coach other John Holland employees on the records management systems, procedures and processes
­- Ensure the documents are managed in strict confidentiality


­- Higher School Certificate (HSC) or equivalent experience in Business or Administration
­- 3-5 years’ experience in document control.
­- Experience in document management systems
­- Advanced computer skills
­- Records management
­- Knowledge of project management systems and processes
­- Experience in project environment or equivalent industry


We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. Women, Aboriginal and Torres Strait Islander and other minority groups are encouraged to apply.