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Title:  Senior Document Controller

Job Number:  12426

Mascot, NSW, AU, 2020

About the Project

John Holland Seymour Whyte Joint Venture (JHSWJV) have been successfully awarded the contract for the design and construction of Sydney Gateway Stage 1 and Stage 3.  The project includes 5 kilometres of new road, 16 bridges and close to 3 kilometres of active transport links. 

Benefits of the project include increasing road capacity at Sydney airport, both domestic and international airports.  As well as assisting traffic links to Port Botany and St Peter’s interchange.  JHSWJV will support more than 4,000 jobs over the life of the project.  
Stage 1: International Terminal and Qantas Drive connection – a new high-capacity road connection, linking the Sydney Motorway network at St Peter’s interchange with Sydney Airports International Terminal and Qantas Drive.

Stage 3: Domestic Terminal access – an arterial road connection and flyover to Sydney Airport’s Domestic Terminals. This Stage includes improvements to existing roads, to relieve congestion and improve connectivity to Sydney Airport Domestic Terminals and towards Port Botany. 

About the Role

We are currently looking for an experienced Senior Document Controller to play a key role in managing various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment. Day to day tasks and activities will include but not be limited to;

Key Responsibilities include:

  • Manage the document control register, database and hard copy filing system;
  • Implement Project Document Management System and processes;
  • Mentor direct reports;
  • Ensure document submissions are in accordance and compliant with the project document formats and requirements;
  • Establish and oversee management of the Management Document Registers;
  • Implement workflows and collate, issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, project certificate and records that are subject to review and approval;
  • Plan and record document flow to and from all necessary stakeholders;
  • Record issues and track location of control documents and drawings;
  • Issue letters and receipts concerning the documents in circulation;
  • Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties;
  • Manage storage and archiving of project and organisational records;
  • Coach employees on the records management systems, procedures, and processes;
  • Ensure the documents are managed in strict confidentiality. 

What You’ll Need to Succeed:

  • A minimum of 5 years working in a similar role on a major project within the Construction industry. 
  • Ability to manage multiple tasks, meet tight deadlines, and high attention to detail
  • Ability to plan and organise workload appropriate, combined with willingness to undertake routine tasks. 
  • Experience managing a team (preferable) 
  • Have a strong background in the use of TeamBinder and Aconex

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.  We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

Job Segment: Document Control, Construction, Administrative, Engineering