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Title:  Site Administrator

Job Number:  9776

Mascot, NSW, AU, 2020

About the Project

John Holland Seymour Whyte Joint Venture (JHSWJV) have been successfully awarded the contract for the design and construction of Sydney Gateway Stage 1 and Stage 3.  The project includes 5 kilometres of new road, 16 bridges and close to 3 kilometres of active transport links. 
Benefits of the project include increasing road capacity at Sydney airport, both domestic and international airports.  As well as assisting traffic links to Port Botany and St Peter’s interchange.  JHSWJV will support more than 4,000 jobs over the life of the project.  
Stage 1: International Terminal and Qantas Drive connection – a new high-capacity road connection, linking the Sydney Motorway network at St Peter’s interchange with Sydney Airports International Terminal and Qantas Drive.

Stage 3: Domestic Terminal access – an arterial road connection and flyover to Sydney Airport’s Domestic Terminals. This Stage includes improvements to existing roads, to relieve congestion and improve connectivity to Sydney Airport Domestic Terminals and towards Port Botany. 

About the Role

In this Site Administrator position, you’ll be accountable for providing administrative support to the project commercial team, which typically includes tasks such as data entry; maintenance of financial records; compiling of reports, stakeholder communications; organisation of team meetings / event logistics; and secretarial support as required. Day to day tasks and activities will include but not be limited to;

Key Responsibilities include:

  • Maintaining project files and database systems, storing information accurately and safely
  • Ensuring expenses and invoices are processed and are in line with contractual obligations
  • Assisting in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
  • Providing customer service to the client, external vendors, subcontractors, and community stakeholders as required
  • Perform all duties in accordance with JH policies, processes, reporting, systems and procedures
  • Manage and maintain project records, ensuring that information is accurate, up-to-date and stored.
  • Compose status reports relevant to the project’s operations
  • Coordinate, track and analyse the purchasing of goods
  • Process invoices; purchase orders; prepare expense claims; administration of petty cash; maintain stationary budget; and process timesheets.
  • Communicate and liaise with the client, external vendors, subcontractors and community stakeholders for administrative purposes.

What You’ll Need to Succeed:

  • A minimum of 3 years working in a similar role within the Construction industry. 
  • Ability to manage multiple tasks, meet tight deadlines, and high attention to detail
  • Ability to plan and organise workload appropriate, combined with willingness to undertake routine tasks. 

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.  We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

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