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Title:  Accounts Payable Lead

Job Number:  13041

Melbourne, VIC, AU, 3000

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of three Alliance partners – John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals. 
NWPA has a proven track record with the successful delivery of six level crossing removal projects, several premium stations, three projects currently in delivery and two in development phase.
We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment. 


We are currently looking for an experienced Accounts Payable Lead to join us, based on a project in development that you will see through to delivery.

About the Role

Whilst you will be initially based on the North Western Program Alliance, this is a permanent career opportunity with John Holland.


As an Accounts Payable Lead, you will be based on one of our project’s currently in development, located in Melbourne’s north. 
Leading a small team, you will provide senior financial support to the work’s package teams, processing and administering creditor payments, verifying and reconciling of invoices, ensuring compliance to John Holland policies and statutory requirement e.g. those set by the ATO. Ensure a strong focus on dispute resolution, problem solving, team development and responding to customers internal and external vendor queries.

Responsibilities of the role include;

•    Promote a culture of business excellence within the finance and administration function through governance, accountability, innovation, transparency and reporting against all established performance objectives.
•    Provide leadership to create an effective team by providing guidance, training, and development to staff on finance and administration processes and procedures to deliver a consistently high standard of process and discipline across all work packages. At times this may includes addressing under performance and working with management on a team members development plan.
•    Manage the team’s daily and weekly workflow tasks, allocation of supplier accounts to individual team members, and working with Procurement, CA’s and Project Engineers to ensure sufficient purchase commitments exist in our systems to receipt and process invoices   
•    Review ledgers to ensure ageing deliveries not invoices, invoices and commitments are cleared in a timely manner are managed by the accounts payable team 
•    Prepare and process electronic transfer payments (EFTs) to creditors and distribute remittance advices
•    Ensure the team regularly reconcile all assigned vendor accounts to statements and resolving disputes in a timely manner
•    Ensure that cash flow forecasts are prepared in a timely manner and monitor variances to budget
•    Provide guidance to all staff on accounts payable procedures, ensure that GST requirements are correctly accounted for on all invoices and payment requests
•    Review, sort and prepare invoices for processing and payment, including validation that the invoice details are in line ATO requirements
•    Address and respond to internal and external vendor enquiries and follow up any outstanding items with the responsible personnel
•    Provide general administrative support as and when required
•    Perform all duties in accordance with John Holland policies, processes, systems, reporting and procedures

To be successful in this role, you will have;

•    Higher School Certificate
•    Tertiary qualification in Accounting, Finance, Business Administration or related area
•    More than 5 years’ experience in Accounts Payable within construction, preferably Major Projects, Rail or Infrastructure 
•    Proven ability drive process improvement and development of team members 
•    Experience administering the relevant accounting systems utilised by the project 
•    Schedule of Rates experience
•    Strong communication and stakeholder management skills as well as leadership skills
•    Proven time management, planning and organisational skills and attention to detail
•    You need to be able to meet any requirements which are necessary to safely perform your role (e.g. receiving a COVID-19 vaccination pursuant to a relevant health order or by clients, or as otherwise required)

What you’ll get in return;

•    Join one of Australia’s leading Alliance’s to deliver critical Projects that make a real difference to the lives of people on our program of works and in the communities in which we operate 
•    Work with and learn from leading industry experts to develop and progress your career
•    Deliver innovative, unique and award-winning Projects you’re proud to say “I helped build that”
•    A driven and supportive culture that truly lives the NWPA values Care, Excellence, Creativity and Empowerment
•    Monthly Reward & Recognition Awards to recognise outstanding employee and team achievements
•    Alliance annual ‘A Great Day’ event 
•    Two John Holland Wellness Days, to use spending time doing what you love
•    Access to WHEREFIT, a partnership between John Holland and over 400 gyms and fitness studios, to receive exclusive corporate discounts of up to 50% off
•    John Holland’s flexible working arrangements. Be part of #HowWeFlex
•    Multicultural Leave Exchange, request an existing public holiday is substituted for a religious or culturally significant day important to you
•    To find out the benefits of working for John Holland, visit or learn more about the Level Crossing Removal works, visit

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. For us, a diverse, inclusive and enjoyable culture is the foundation for great work. It’s why we encourage applications from people of all ages, nationalities and cultures, and promote a flexible way of working that enables a work-life balance.


We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. 

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