Title: Contracts Administrator

Job Number: 23622

Location:

Melbourne, VIC, AU, 3000

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the role & project

The Northern Hospital Redevelopment is an approximately $813 million Victorian Government project delivering significant expansions to one of Melbourne’s busiest hospitals. Delivered in a staged approach within a live hospital environment, the project includes a new Ambulatory Care Centre and a future Emergency Department and Inpatient Unit tower, increasing clinical capacity and modernising facilities to meet the needs of Melbourne’s growing northern communities.

As Contracts Administrator you will assist in the preparation, negotiation and award of subcontract packages, including the calling, assessment and recommendation of quotations. Provide day‑to‑day contract administration support across the project lifecycle, including managing subcontract variations, progress claims and compliance requirements, to support effective cost control, commercial management and contractual performance of the project.

Some responsibilities of the role include

Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects
Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget
Maintain a register of subcontractors
Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Contract Sum.
Minimise all subcontractor variation claims and elimination of claims where possible
Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification

About you

You will hold a degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or a related discipline, with postgraduate qualifications in areas such as Commerce, Accounting, Business, Construction, Property, Quantity Surveying or Law highly regarded. You bring 2–5 years’ experience working as a Contracts Administrator or Quantity Surveyor within the construction or engineering industry, with exposure to projects of varying size and complexity. You have a strong foundation in commercial and contract administration, with proven experience negotiating with subcontractors and supporting cost control outcomes. You are proficient in the Microsoft Office Suite, particularly Excel, and have experience using contract or document management systems. Your ability to interpret contractual documentation and relevant legislation, maintain accurate document control in line with records management procedures, and proactively manage commercial risk will support the successful delivery of complex projects.

What's in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits, including 18 weeks’ paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange, and two extra days to prioritise your wellbeing.
Career progression opportunities across an exciting pipeline of work shaping cities and communities.
Learning and development programs, including technical development, leadership pathways, and emerging talent programs.
A strong commitment to inclusion, diversity, and equity supported by business-wide strategies and employee resource groups.
Flexible working arrangements — flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, and flexi-work options.