Title:  Contracts Administrator

About John Holland:

At John Holland, our purpose is simple – we transform lives with everything we do.
 
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
 
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
 
Be part of the team that’s up for the challenge of transforming lives for good.

About The Project:

We are currently seeking a Contracts Administrator for a Wastewater and Class A Recycled Water Treatment Plant project north of Craigieburn. The project is undergoing an Early Contractor Involvement (ECI) phase that involves the development of a reference design to approximately 50% maturity and submission of pricing to progress to the subsequent detailed design and construction (D&C) phase of the project. 

Your Role:

Assist in preparations and negotiate with sub-contractors and suppliers for the calling of quotations during the project ECI phase, ensuring efficient process management to enable early letting of contracts in the D&C contract. Provision of contract administration services to assist in the project’s control of contract costs and reporting, in addition to assist with compliance with the Head Contract and open book ECI requirements.

Key Responsibilities:

• Participate in scope of works planning with the engineering team, ensuring that scope gaps are minimised, cost efficiencies are maximised and subcontractor capabilities are considered
• Support drafting of scopes of works and tender packages with the project engineers to accompany requests for quotations issued to subcontractors for projects
• Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
• Manage and drive the review process to ensure the assessment of and award of all subcontractors within the required time frame and budget (including supporting estimators as required to meet project pricing timelines during the ECI)
• Maintain a register of subcontractors
• Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Aconex, Asset Registers, Commercial Pack database and Contract Sum.
• Minimise all subcontractor variation claims and elimination of claims where possible
• In delivery, ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification
• Participate in identification and quantification of Head Contracts
• Manage subcontractors to ensure that Code compliance is maintained at all times
• Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
• Check compliance and prepare reporting on commercial performance of the contract
• Process and recommend progress claims and invoices for work completed and refer disputed claims by subcontractors to the relevant manager for decision
• Undertake general business administration
• Perform all duties in accordance with John Holland policies, processes, systems and procedures

About You:

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
• Post graduate qualifications will be considered favourably e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
• Demonstrated ability to manage commercial negotiations with subcontractors
• Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
• Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
• Knowledge and understanding of industry market conditions and movements.
• 3-7 years’ experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
• Experience with a variety of project values and complexity (ideally water/wastewater treatment or industrial process projects).
• Understanding of document control experience in accordance with records management procedures
• Strong commercial acumen and awareness in areas of cost management and contract law

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.
 
We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
 
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.