Title:  Contracts Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.

About the Role / Are you up for the challenge?

As a Contracts Administrator you will on the Inland Rail Beveridge to Albury Tranche 2 Project, you will be responsible for undertaking prequalification, preparing tenders, letting of contracts and providing contract administration services to manage the commercial and legal aspects of the contracts including finalisation of variations, extension of time and other contractual claims and assist in the project’s control of contract costs. 
You will be required to work closely with various sub-contractors across the eight different sites from Wandong to Benalla to ensure works are delivered in accordance with the project’s requirements. 
The role is primarily based out of our main office in Docklands. However, it may from time to time involve travel to various construction sites to ensure that project deliverables are achieved in a safe, timely, and cost-effective manner.
 

Project Description

Inland Rail is transforming how goods are moved around Australia, connecting Melbourne and Brisbane via regional Victoria, New South Wales and Queensland. This 1,700km fast freight backbone will complete our national freight network – better connecting producers to markets and creating new opportunities for regional businesses, industries and communities. 
The Beveridge to Albury (B2A) project is the Victorian portion of the program undertaken along approximately 305 kms of existing northeast rail corridor between Beveridge and Albury. B2A is staged in two tranches. Tranche 1 includes enhancement works across four sites and corridor wide works. 
Tranche 2 works will be delivered by John Holland and includes adjustment of track alignments, the provision of new road overbridges and station modifications to enable the safe operation of double-stack freight trains across eight B2A project sites between Wandong and Benalla. 
 

Responsibilities of the role include / What you will do;

Overall responsibility for the role on this high-profile major project includes:

• Draft scopes of works and tender packages to accompany requests for quotations/invitation to tender issued to prequalified companies
• Interpret specifications and drawings to understand scope of works for the project
• Conduct prequalification of interested companies relating to prospective work packages
• Manage and drive the review process to ensure the award of all work packages within the required time frame and budget.  Maintain a register of subcontractors
• Operate and maintain John Holland commercial and contract systems
• Minimise all subcontractor variation claims and elimination of claims where possible
• Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained
• Manage subcontractors to ensure that Code compliance is always maintained
• Assess commercial and contractual risks involved in delivery, identify and implement controls
• Check compliance and prepare reporting on commercial performance of the subcontracts
• Prepare payment schedules, and process  payment in a timely manner
• Responding to subcontractor notice of delays, extension of time claims, variation claims and maintain an up-to-date register of all subcontract issues
• Undertake general business administration
• Perform all duties in accordance with John Holland policies, processes, systems and procedures

To be successful in this key role, you must have / What we are looking for;

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent.
• Relevant commercial administration experience in Construction, Quantity Surveying, Accounting, Finance, Engineering, or associated disciplines.
• Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines desirable.
• Demonstrated experience working with a Head Contractor as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
   

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.
We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.