Title:  Contracts Administrator

About John Holland

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

About the Project

John Holland has been named as the preferred contractor to deliver the North-East Link, Hoddle St to Bourke Road package of works. The Momentum Alliance is made up of John Holland, Seymour Whyte and design 

partners Mott MacDonald and Jacobs Group, in partnership with MRPV.

The scope of works includes upgrading six kilometres of the Freeway with new traffic lanes, bridge upgrades and urban noise walls, a dedicated busway (fully segregated from mainline traffic), and a new bridge 

over the Yarra River.

The NEL Project involves the design and construction of the upgrade of the Eastern Freeway from Hoddle Street in the west to Burke Road in the east, including:

6km of brownfield freeway widening to accommodate additional traffic lanes in each direction
3km dedicated busway separated from mainline traffic
Significant structures including 600m of bridges, including a 180m architectural steel shared use path bridge of the Yarra River
Freeway-wide scope including ITS, retaining walls, stormwater drainage, noise walls, lighting and signage

Site location to be around Chandler Highway / Eastern Freeway interchange.

About the Role

Assist in preparations and negotiate with sub-contractors for the calling of quotations and letting of contracts and provide contract administration services to assist in the project’s control of costs. 

What you will do;

Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects

­Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects

­Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget

­Maintain a register of subcontractors

­Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Contract Sum.

­Minimise all subcontractor variation claims and elimination of claims where possible

­Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification.

Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Sub Contract scope level.

Participate in identification and quantification of Head Contracts.

Manage subcontractors to ensure that Code compliance is maintained at all times.

Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls.

­Check compliance and prepare reporting on commercial performance of the contract ­ 

Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision.

Undertake general business administration.

Perform all duties in accordance with John Holland policies, processes, systems and procedures

What we are looking for;

Qualifications

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent ­ 

Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines

Experience 

Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines.

Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)

Demonstrated site based experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry ­

Experience with a variety of project values and complexity.

Understanding of document control experience in accordance with records management procedures ­

Interpret and apply relevant legislation/code on the project to prevent potential business exposure ­ 

Experience in negotiating with sub-contractors

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

We Offer:

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.