Title:  Contracts Administrator

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals.  

Since 2017, NWPA has had a proven track record with the successful delivery of eight level crossing removal projects (17 LX) and several 
premium stations, with three projects currently in delivery and two in development phase. 

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment.  

We are looking for a Contract Administrator to join the Alliance. 

About the Role;

Assist with subcontract administration, including cost control, progress claims, variations and reporting, in collaboration with Project Engineers, Project Managers and site teams to achieve safety, cost, quality and schedule objectives.

Responsibilities of the role include;

̵    Assist with procurement, subcontractor engagement and contract administration activities
̵    Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
̵    Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget
̵    Maintain a register of subcontractors
̵    Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Payapps.
̵    Minimise all subcontractor variation claims and elimination of claims where possible
̵    Manage subcontractors to ensure that Code compliance is maintained at all times
̵    Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
̵    Check compliance and prepare reporting on commercial performance of the contract
̵    Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision

To be successful in this key role, you will have;

Qualification:

•    Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent 
•    Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines

Experience:

•    Demonstrated site-based experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry 
•    Experience with a variety of project values and complexity
•    Understanding of document control experience in accordance with records management procedures 
•    Interpret and apply relevant legislation/code on the project to prevent potential business exposure
•    Experience in negotiating with sub-contractors

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.