Title: Personal Assistant
Melbourne, VIC, AU, 3000
About John Holland
At John Holland our purpose is simple - we transform lives with everything we do.
We have always known that Building is about people - customers, our employees and the communities in which we work every day.
That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
About the role
The main aim of the role is to provide administrative support, which may include managing the day-to-day activities of the General Manager of building and team, including diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing.
You would also be required to help manage client relationships & special events.
Key responsibilities of the role include:
- Manage the day-to-day activities of GM and broader team.
- Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
- Monitor and respond to communications on behalf of the Manager.
- Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
- Manage financial records such as expenses, invoices and purchase requisitions.
- Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
- Coordinate travel (including international) and accommodation arrangements.
- Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders.
- Provide reception coverage as required.
- Exercise use of basic software, such as Microsoft applications and other systems.
- Identify, modify and improve work processes where necessary.
- Assist other team members with JH systems and programs.
- Treat sensitive information with a high level of confidentiality.
- Organise events relevant to the General Manager’s team within budget.
- Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures
To be successful in this role, you will have the following:
Qualifications
- Any applicable tertiary qualification
- Certificate II, III, or IV in Business Administration
Experience
- 5-8 years’ experience in an office environment
- Experience providing support at a senior level
- Basic knowledge of accounting, data and administrative management practices.
- Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
- Knowledge of administrative practices and procedures
- Knowledge of document management procedures and processes
- A general understanding of the technology and systems associated with records management
What's in it for you when you join John Holland?
We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world.
We also believe in supporting you as a whole person, not just an employee. We reward and support our people in so many ways.
This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
We Offer:
Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise.
Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you'll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong - that's why we're working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change.
We've also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
Flexible working that works for you as we know flexibility means different things to different people. Whether it's flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we're committed to helping our people work flexibly.
Job Segment:
Administrative Assistant, Procurement, Administrative, Operations