Title:  Program Administrator

About John Holland:

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About The Project:

JV partnership between John Holland and KBR delivering innovative and high-quality assets and upgrades with Melbourne Water to ensure communities across Melbourne continue to enjoy high quality water supply and seamless sewage removal and treatment. 

The JHG-KBR JV have delivered a wide range of important infrastructure projects for the region including, water and sewer pipeline renewals, treatment plant upgrades, civil and road works and reservoir improvements.

We are looking for an experienced Site Administrator to join our Melbourne Water Framework. The role will be predominantly based at our Canterbury office however, at various times project / site presence will also be required.

Your Role:

• Management of some key Office & HSE systems utilised by the project including:
• 3D Safety : Review, upload and management of staff and subcontractor documentation & assist projects with the troubleshooting issues associated
• Samsung VXT: Management of an online platform presenting data to project screens
• ­Clothing Portal : Order appropriate stocks of PPE, and management of the self-order PPE portal as directed ­
• Inductions & Onboarding :  project onboarding new staff in line with internal processes
• Outlook : Coordinate manage the office meeting rooms and any key common email groups

• Schedule monthly Drug & Alcohol testing for the projects
• Review and schedule HSEQ training for individuals in line with the framework’s training need analysis
• Assisting in populating end of month reports as required
• Assisting in facilitation of routine audits as required
• Communicate and liaise with external vendors, subcontractors and project teams for routine or administrative purposes
• General office duties including
• Ordering office supplies (e.g. Stationary, tea, coffee, milk, fruit and kitchen supplies)
• Organising morning tea’s/lunches as required
• Watering plants
• Signing for couriers and accepting deliveries
• Coordination of visitors and contractors entering the building
• Maintain access to office and address maintenance issues with the real estate agent

About You:

• Construction administration experience highly desirable
• Passionate about a career in Construction or Safety.
• ­1-3 years’ experience in an office environment ­
• Administration and document management practices ­
• High School certificate or equivalent administrative experience

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.