Title:  Senior Contracts Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that Infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About The Project

John Holland is proud to be a key delivery partner on the Cross Yarra Partnership (CYP), responsible for the Operations & Maintenance of the transformative Metro Tunnel Project.

As part of this iconic infrastructure initiative, we’re seeking passionate professionals to help operate and maintain five world-class underground stations and associated tunnel systems. 

This is your opportunity to work on cutting-edge transport infrastructure, ensuring safety, reliability, and performance for generations to come. Be part of a team that’s shaping the future of Melbourne’s rail network—above and below ground.

About The Role

Working for John Holland, as part of the Cross Yarra Partnership (CYP) Asset Management Services team, the Senior Contracts Administrator assists the Senior Leadership Team in the management of commercial relationships with key stakeholders such as CYP D&C, Project Co, the Franchisee, DTP and MTPO. 

Assist with the management of commercial relationships with subcontractors engaged by CYP Maintenance.

Understand the contractual obligations and the PPP framework, and leverage that understanding to improve the position of CYP Maintenance.

Responsibilities of the role include:

• ­Manage the creation of commercial correspondence, including supporting information between various parties for defect claims or other issues
• ­Participate in scope of works planning, ensuring that scope gaps are minimised, cost efficiencies are maximised, and subcontractor capabilities are considered
• ­Assist with the review and implementation of the Procurement Management Plan, ensuring compliance with corporate procurement procedures. 
• ­Assist with Head Contract administration where required
• ­Maintain a sound understanding of contractual obligations and ensure that correspondence and claims complies with these obligations
• ­Maintain contact and good working relationships with a broad range of stakeholders both within the PPP and more broadly within John Holland and the market
• ­Assist dispute resolution processes as required
• Assess commercial and contractual risks, identify and implement appropriate controls and escalate actual or potential issues to Commercial Manager and/or Services Director
• ­Provide commercial support for any self-performed works
• ­Support contract managers with cost forecasting for allocated subcontracts and ensure cost issues are appropriately escalated upon identification
• ­Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion and close out 
• ­Operate and maintain commercial and contract systems 
• ­Prepare reporting on commercial performance periodically and on an ad hoc basis as required
• Perform all duties in accordance with John Holland policies, processes, systems and procedures

To be successful in this role we are looking for:

Qualifications

• ­­Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
• Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines

Experience

• ­Minimum 5 years’ experience as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
• Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out
• Site-based engineering or construction experience
• Experience with a variety of project values and complexity, including large, technically complex works packages
• Strong commercial acumen and awareness in areas of cost management and contract law
• Knowledge and understanding of industry market conditions and movements
• Demonstrated ability to manage commercial negotiations
• Awareness and compliance with document control and records management procedures

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.