Title:  Senior Document Controller

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.

About the Role / Are you up for the challenge?

As the B2A Senior Document Controller, you will join our dynamic team to play a crucial role in managing and organising project documentation on the B2A Project. If you are a team player who is detail-oriented, highly organised, and has a strong understanding of document control processes, we want to hear from you. 

Project Description

Inland Rail is transforming how goods are moved around Australia, connecting Melbourne and Brisbane via regional Victoria, New South Wales and Queensland. This 1,700km fast freight backbone will complete our national freight network – better connecting producers to markets and creating new opportunities for regional businesses, industries and communities. 
The Beveridge to Albury (B2A) project is the Victorian portion of the program undertaken along approximately 305 kms of existing northeast rail corridor between Beveridge and Albury. B2A is staged in two tranches. Tranche 1 includes enhancement works across four sites and corridor wide works. 
Tranche 2 works will be delivered by John Holland and includes adjustment of track alignments, the provision of new road overbridges and station modifications to enable the safe operation of double-stack freight trains across eight B2A project sites between Wandong and Benalla. 

Responsibilities of the role include / What you will do;

Overall responsibility for the role on this high-profile major project includes:

• Support the establishment of project correspondence system
• Ensure document submissions are in accordance and compliant with the project document formats and requirements
• Implement workflows and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• Plan and record document flow to and from all necessary parties, including clients, sub-contractors, consultants, and the project office
• Provision of training and support within the Document Control Team
• Record issues and track location of control documents and drawings 
• Issue letters and receipts concerning the documents in circulation
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties
• Coordinate storage and archiving of project and organizational records 
• Coach other John Holland employees on the records management systems, procedures and processes
• Ensure the documents are managed in strict confidentiality 
• Perform all duties in accordance with John Holland policies, processes, systems and procedures

To be successful in this key role, you must have / What we are looking for;

• Higher School Certificate (HSC) or equivalent experience in Business or Administration
• Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines
• Strong, demonstrated experience in document control
• Experience in document management systems
• Advanced computer skills
• Prioritisation skills
• Records management
• Knowledge of project management systems and processes
• Experience in project environment or equivalent industry
• Aconex and TeamBinder experience
• Great attention to detail
• Be able to work under pressure
• Team player and great work ethics
   

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of   super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.