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Title:  Submissions Manager

Job Number:  12133

Melbourne, VIC, AU, 3000

About North Western Program Alliance

North Western Program Alliance (NWPA) consists of three Alliance partners – John Holland, KBR and MTM and the client (LXRP), working together as one team to achieve shared goals. 

NWPA has a proven track record with the successful delivery of six level crossing removal projects, several premium stations, three projects currently in delivery and two in development phase.

We’re proud to make a real difference to the lives of people on our program of works and in the communities in which we operate. Our values are Care, Excellence, Creativity and Empowerment. 


We are currently looking for an experienced Submissions Manager to join us, based across the Alliance.

About the Role

Whilst you will be initially based on the North Western Program Alliance, this is a permanent career opportunity with John Holland.


As the Submissions Manager, you will manage the production of Alliance Additional Works package submissions to secure new business. You, along with your team, will produce exceptional quality submissions and development documents, tailored to the requirements of the client and contribute to the overall bid strategy, coordination, implementation, control and completion of submissions, ensuring consistency with Alliance and JHG strategy and branding.

Responsibilities of the role include;

•    Manage the production of winning Additional Works Package submissions for the Alliance Program of Works and John Holland EOI and Tender submissions as required
•    Develop effective stakeholder engagement/communication strategies that protect and enhance JHG’s reputation, brand and market position.
•    Carry out research, update records and maintain detailed information as part of a busy and flexible team.
•    Apply project management skills with primary focus on setting priorities and coordinating multiple work requirements to meet deadlines.
•    Apply business acumen and analytical skills.
•    Form effective relationships with a key range of key stakeholders, both internal to JHG and external (i.e. Alliance, JV partners) and influence a broad range of working styles and personalities.
•    Coach the development/bid team in persuasive writing and submission best practice.
•    Communicate at a senior level with managers and company executives
•    Ensure a high attention to detail with an emphasis on accuracy and thoroughness for all written communications. 
•    Adapt communication style, approach and format to suit differing audiences.
•    Motivate teams in a fast-paced changing environment.
•    Show flexibility in working extra hours sometimes at short notice.
•    Evolve and continuously improve the approach and process of submission management.
•    Perform all duties in accordance with John Holland policies, processes, systems and procedures.
•    Identify skill and resource requirements necessary to undertake activities and develop resource plans.
•    Support the Alliance in all general publications as required.

To be successful in this role, you will have;

•    Bachelor’s Degree e.g. Business, Marketing or Communications
•    Certificate (or similar) in graphic design and graphic design software.
•    5+ years’ proven experience managing the production of compliant Expressions of Interest and Tender submissions in complex business environments.
•    5+ years’ experience in communications, publications, desktop graphics and submission preparation/coordination and management
•    Experience in management of submissions in a Tier 1 organisation, preferably in the construction, engineering or architecture industry.
•    Advanced MS Word skills and proficient in MS Office
•    Intermediate to advanced skills in Adobe Creative suite, especially InDesign
•    Preparing and monitoring writing plans and submission schedules that facilitate submission governance (i.e. tender launches, storyboarding sessions, review meetings, final review and sign off, printing and delivery)
•    Excellent written and verbal communication skills
•    You need to be able to meet any requirements which are necessary to safely perform your role (e.g. receiving a COVID-19 vaccination pursuant to a relevant health order or by clients, or as otherwise required)

What you’ll get in return;

•    Join one of Australia’s leading Alliance’s to deliver critical Projects that make a real difference to the lives of people on our program of works and in the communities in which we operate 
•    Work with and learn from leading industry experts to develop and progress your career
•    Deliver innovative, unique and award-winning Projects you’re proud to say “I helped build that”
•    A driven and supportive culture that truly lives the NWPA values Care, Excellence, Creativity and Empowerment
•    Monthly Reward & Recognition Awards to recognise outstanding employee and team achievements
•    Alliance annual ‘A Great Day’ event 
•    Two John Holland Wellness Days, to use spending time doing what you love
•    Access to WHEREFIT, a partnership between John Holland and over 400 gyms and fitness studios, to receive exclusive corporate discounts of up to 50% off
•    John Holland’s flexible working arrangements. Be part of #HowWeFlex
•    Multicultural Leave Exchange, request an existing public holiday is substituted for a religious or culturally significant day important to you
•    To find out the benefits of working for John Holland, visit or learn more about the Level Crossing Removal works, visit

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. For us, a diverse, inclusive and enjoyable culture is the foundation for great work. It’s why we encourage applications from people of all ages, nationalities and cultures, and promote a flexible way of working that enables a work-life balance.


We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. 

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