Title:  Team Assistant

About John Holland:

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About The Opportunity

We are currently seeking an experienced Team Assistant to join our Infrastructure team.

Based at John Holland’s Flinders Gate office in Melbourne, this role provides practical, day-to-day administrative support to the Infrastructure Business Unit, working closely with the Personal Assistant to the General Manager Infrastructure, you will help coordinate daily activities, inclusive of travel arrangements, event coordination, purchasing and reconciliation and record keeping.

Your Role:

• Provide high-level administrative support to the infrastructure team, ensuring smooth and efficient day-to-day operations.
• Coordinate end-to-end team travel arrangements, including bookings, itineraries, and approvals, in line with company policies and timelines.
• Manage team compliance activities, including monitoring and following up on timesheets, tracking annual leave, and ensuring completion of mandatory training.
• Plan and deliver team events and initiatives, coordinating catering, venues and attendee management
• Maintain accurate administrative and financial records, including processing expenses and raising purchase requisitions.
• Act as the primary liaison for IT support, raising service requests for Wi-Fi access, equipment, and troubleshooting issues as needed.
• Oversee workspace logistics, including seating allocations, locker assignments, and the organisation and upkeep of archives and storerooms.
• Manage procurement and inventory of PPE, corporate attire, and merchandise, ensuring appropriate stock levels and distribution.
• Support Health & Safety initiatives by assisting with incident logging, maintaining records, and coordinating site walks and safety activities.
• Provide responsive ad hoc administrative support, including meeting room coordination, maintaining distribution lists, developing presentations and printing documents.

About You:

You will have previous experience in an office environment, with a basic understanding of accounting, data, and administrative practices, along with strong proficiency in Microsoft Office and confidence working across systems.

You are organised and detail-focused, with the ability to manage competing priorities and meet deadlines. You communicate clearly and build positive working relationships across all levels, bringing a professional and adaptable approach to stakeholder interactions.

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.