Title:  Workday Functional Specialist

Job Number:  19525

Melbourne, VIC, AU, 3000

About John Holland


At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.


About the Role


The role of a Workday Function Specialist at John Holland involves configuring and customising the Workday system for the finance modules, troubleshooting issues, providing training and support to finance users, and contributing to system enhancements. It requires a strong understanding of Workday, finance domain knowledge, analytical skills, problem-solving abilities, and effective communication. It offers an exciting opportunity to optimise John Holland's finance systems and processes using Workday.


Responsibilities of the role include / What you will do;


  • You will be responsible for configuring and customising the Workday system, particularly in the finance modules, to meet the specific requirements of John Holland's finance processes. This involves setting up financial hierarchies, charts of accounts, cost centers, and other financial elements within Workday.
  • You will work closely with finance stakeholders to gather requirements, analyze business processes, and identify system gaps or areas for improvement. This involves understanding the needs of the finance department and translating them into effective Workday solutions.
  • You will be involved in testing and quality assurance activities to ensure the accuracy and functionality of the Workday system. This includes conducting unit testing, system integration testing, and user acceptance testing to validate the configured finance processes.
  • As a functional specialist, you will be responsible for troubleshooting and resolving issues related to the finance modules in Workday. This involves investigating system errors, identifying the root cause, and implementing appropriate solutions or workarounds.
  • You will provide training and support to finance users on how to effectively use the Workday system for their day-to-day operations. This includes conducting training sessions, creating user documentation, and addressing user inquiries or issues.
  • You may be involved in system enhancement projects or system upgrades to improve the functionality and performance of the Workday finance modules. This includes evaluating new features, recommending enhancements, and assisting in the implementation of system upgrades.
  • You will collaborate with cross-functional teams, including finance users, IT teams, and external consultants, in providing ongoing support of the Workday finance system. This involves managing stakeholder expectations, communicating project updates, and fostering positive relationships.

About You; To be successful in this key role, you must have / What we are looking for;


  • A strong understanding of the Workday platform, particularly in the finance modules, is essential. This includes knowledge of finance business processes, financial reporting, budgeting, procurement, and expense management within the Workday system.
  • A solid understanding of finance and accounting principles is important to effectively analyze and interpret financial data within the Workday system. This includes knowledge of financial controls, regulatory compliance, and financial reporting standards.
  • Experience in configuring and customising Workday to meet specific finance system requirements is highly desirable. This involves understanding how to set up and maintain financial hierarchies, charts of accounts, cost centers, and other financial elements in Workday.
  • Strong analytical skills are necessary to analyze complex finance system requirements, identify gaps, and propose effective solutions. This involves understanding business processes, data models, and integrations within the finance domain.
  • The ability to troubleshoot issues, identify root causes, and propose solutions is critical in this role. You should be able to identify process improvements, streamline workflows, and resolve system-related problems efficiently.
  • Effective communication and collaboration skills are important for interacting with stakeholders, including finance users, IT teams, and management. You should be able to gather requirements, explain technical concepts to non-technical stakeholders, and work collaboratively in a team environment.
  • Being proactive in keeping up with the latest updates and enhancements in Workday and the finance domain is important. Staying informed about industry best practices, attending relevant training sessions, and continuously improving your skills are valued qualities.

As part of the team, you can help us transform lives.


Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you


We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:


Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

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