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Title:  Performance and Compliance Administrator

Job Number:  6388

North Melbourne, AU

Performance and Compliance Team Administrator, NWPA

North Western Program Alliance consists of four partners, working as ‘one team’ collocated in the Alliance’s head and project offices. NWPA has a proven track record with the completion of four level crossing removal projects, a Premium station rebuild and 3 projects currently in delivery.

To drive effective management on the upcoming program of works, the Alliance is looking to add to its high caliber workforce to safely and efficiently deliver additional work packages and contribute to the ongoing growth of a skilled and inclusive local industry.

We are currently looking for a Performance and Compliance Team Administrator to join the Alliance. As Performance and Compliance Team Administrator you will provide administrative support to an individual, team or a function, which typically includes tasks such as data entry; the maintenance of Quality and Completion records; compiling of reports; the processing and completion of forms, stakeholder communications; organisation of team meetings / event logistics; and team administrative support as required.

Responsibilities of the role include:
­- Manage and maintain project records, ensuring that information is accurate, up-to-date and stored
­- Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the team’s operations.
­- Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes.
­- Assist in analysing data and trending, coordinating reports, alerts and bulletins
­- Proof reading and formatting of project documents, management plans, procedures and reports.
­- Administer education and compliance programs for employees, contractors and visitors within a defined workplace.
­- Conduct system related desktop audits to ensure data integrity
­- Communicate and liaise with the client, external vendors, subcontractors and community stakeholders for administrative purposes
­- Assist other team members with JH systems and programs.
­- Coordinate the functions of the business through maintaining, tracking and reporting project schedules, registers, performance trackers.
­- Conduct ad-hoc research related to the project as requested.
­- Assist in coordinating as built documentation and submissions
­- Assist in coordinating and submitting stakeholder documentation
­- Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
­- Participate in SME activities for supported applications & systems


To be successful in this key role, you must have:
­- 3-5 years’ experience in an office environment
­- Administration and document management practices
-­ Intermediate to advance computer literacy skills


We welcome applicants from all diverse backgrounds, including Aboriginal and Torres Strait Islander peoples and people with disabilities