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Title:  Contracts Administrator

Job Number:  5061

Perth, AU

About John Holland

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.  

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge?

About the Role

We are currently looking for an experienced Contracts Administrator to join the team on one of our WA Rail projects.  The primary purpose of this role is to assist in preparations, negotiate with sub-contractors for the calling of quotations and letting of contracts, and provide contract administration services to assist in the project’s control of contract costs including head contract and subcontracts.  This position is a FIFO role and operates on a 3/1 roster. Point of Hire is Perth.

Responsibilities of the role include (but are by no means limited to):
  • Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects
  • Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
  • Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget
  • Maintain a register of subcontractors
  • Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Contract Sum.
  • Minimise all subcontractor variation claims and elimination of claims where possible
  • Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any cost issues immediately upon identification
  • Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Subcontract scope level
  • Participate in identification and quantification of Head Contracts
  • Manage subcontractors to ensure that Code compliance is maintained at all times
  • Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
  • Check compliance and prepare reporting on commercial performance of the contract
  • Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision
  • Undertake general business administration
  • Perform all duties in accordance with John Holland policies, processes, systems and procedures
To be successful in this key role, you must have;
  • Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
  • Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
  • Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
  • 2-5 years’ experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
  • Experience with a variety of project values and complexity
  • Understanding of document control experience in accordance with records management procedures
  • Interpret and apply relevant legislation/code on the project to prevent potential business exposure
  • Experience in negotiating with sub-contractors
As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. Women, Aboriginal and Torres Strait Islander and other minority groups are encouraged to apply.

Job Segment: Engineer, Document Control, Engineering, Administrative