Title:  Document Controller

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.  
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. 
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. 
Be part of the team that’s up for the challenge of transforming lives for good. 

About the Role / Are you up for the challenge?

We are currently seeking a passionate and motivated individual to join our team as a Document Controller with John Holland in Perth. In this role, you will have the opportunity to work closely with an experienced manager, who is eager to pass on their expertise and help you grow your knowledge of the Western Australian construction industry.

As a Document Controller, you will play a crucial role in managing various aspects of document control, ensuring the smooth flow of information and documentation throughout our projects. You will have the chance to work with a diverse range of documents, including design documentation, correspondence, safety reports, and more. Your attention to detail and organisation skills will be essential as you maintain registers, coordinate document reviews, and ensure compliance with project requirements.

This position offers an exciting opportunity for someone who is passionate about document control and eager to make a difference in the construction industry. You will have the chance to work in a dynamic and fast-paced environment, supporting multiple projects and collaborating with cross-functional teams. Your flexibility will be valued as you support the business in various tasks and contribute to the overall success of our projects.

If you are ready to take on this exciting challenge, grow your knowledge, and make an impact in the WA construction industry, we encourage you to apply for this position. Join our team at John Holland and be part of a company that values your expertise and offers opportunities for professional growth.

Responsibilities of the role include / What you will do;

• Managing document control processes, including receipt, storage, retrieval, and circulation of documents.
• Coordinating document workflow reviews and ensuring compliance with project requirements.
• Maintaining project-related registers and document control systems.
• Identifying and communicating issues with registered documents.
• Ensuring current versions of documents are maintained and issued to project parties.
• Managing storage and archiving of project and organizational records.
• Maintaining strict confidentiality of documents.
• Assisting with quality control of project deliverable documents.
• Supporting the project administration team with tasks.
• Handling submissions and distribution of engineering and project deliverables.

To be successful in this key role, you must have / What we are looking for;

Qualifications:

• Higher School Certificate (WACE) or equivalent experience in Business or Administration
• Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources, or other associated disciplines

Experience:

• Proven experience in document control or a Project Coordination role
• Experience in document management systems and implementation of new systems/processes
• Demonstrated experience working with Aconex
• Ability to work in a team across multiple projects and multitask
• Advanced computer skills, experience with MS Office Suite 
• Knowledge of project management systems and processes within a project environment

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.  
We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.  

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee. 
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefit. 
 

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice options. 
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing. 
Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. 
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. 
Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation. 
Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.