Title:  Site Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Role:

We are currently looking for a Site Administrator, FIFO from Port Hedland to support our Pilbara based projects. It’s a key role that will provide administrative support to the rail signalling team on a 2week on 1 week off roster. The role’s tasks typically include data entry, the maintenance of financial records, compiling of reports, the processing and completion of forms, stakeholder communications, organisation of team meetings / event logistics and secretarial support as required.

Key Responsibilities include:

• Maintain project filing and database systems, storing information accurately and securely
• Ensure expenses and invoices are processed and are in line with contractual obligations
• Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
• Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required.
• Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
• Maintain project office workspace, office supplies and equipment
• Assist the day-to-day operations of the office
• Perform all duties in accordance with JH policies, processes, reporting, systems and procedures

To be successful:

• A minimum of 2 years experience working in an administrative position on a project within the Construction or Engineering industry.
• Previous exposure to FIFO lifestyle
• Administration and document management practices

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.