Title:  Accounts Payable Officer

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that Infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Project

John Holland is progressing the development of Stage 1A of the multi-stage Beveridge Intermodal Freight Terminal project, a pivotal development set to transform the logistics landscape in Victoria, Australia. This initial phase marks the beginning of a journey towards creating a state-of-the-art facility that will streamline the movement of goods across the nation and beyond.

Strategically located to harness the full potential of its proximity to key transport links, Beveridge is poised to deliver unparalleled efficiencies in the distribution of freight. With the latest advancements in logistics technology at its core, Stage 1A lays the groundwork for a hub of innovation, ensuring that cargo is moved with unprecedented speed and precision.

With John Holland's proven track record and meticulous approach, Stage 1A of the Beveridge project is a testament to the company's dedication to excellence. As the project progresses, each subsequent stage will build upon the last, culminating in a world-class intermodal freight terminal that will serve as a cornerstone for Australia's future in global trade.

About the Role

The primary purpose of the role is to process and administer creditor payments the Accounts Payable Ledger for the project through accurate processing, verifying and reconciling of invoices ensuring compliance to John Holland policies and statutory requirement such as those set by the ATO.

Ensuring a strong customer focus in assisting and responding to internal and external vendor queries.

Responsibilities of the role include

• Review, sort and prepare invoices for processing and payment, including validation that the invoice details are in line ATO requirements
• Prepare and process electronic transfer payments (EFTs) to creditors and distribute remittance advices
• Raise cheques and distribute to ensure timely receipt by creditors and suppliers
• Maintain accurate general ledger accounts and review outstanding balances
• Reconcile all assigned vendor accounts to statements and resolving disputes in a timely manner
• Ensure that cash flow forecasts are prepared in a timely manner and monitor variances to budget
• Prepare, review and disseminate month-end reports to appropriate personnel
• Prepare month-end allocations and accruals
• Provide guidance to all staff on accounts payable procedures, ensure that GST requirements are correctly accounted for on all invoices and payment requests ­
• Maintain/update supplier details as and when required through submission of vendor master change form, ensuring vendor details remain current ­
• Address and respond to internal and external vendor enquiries and follow up any outstanding items with the responsible personnel ­
• Ensure records are filed and archived ­
• Provide general administrative support as and when required ­
• Perform all duties in accordance with John Holland policies, processes, systems, reporting and procedures

To be successful in this role we are looking for

Qualifications    ­    

• Bachelor degree or equivalent in Law, Commerce, Accounting, Quantity Surveying, Business or associated disciplines
• Construction Management qualification or equivalent CA/CPA
• ­Post graduate qualification in Law, Commerce, Accounting, Quantity Surveying, Business or associated discipline

Experience

• 5 -10 years’ of relevant commercial experience in the construction and engineering industry
• ­Contractual management of a variety of project values and complexities
• ­Negotiation of contractual terms, variations and progress claims
• Demonstrated application of Corporate Limits of Liabilities and contractual and commercial systems, processes and procedures
• Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
• 2-5 years’ experience working as a Contracts Manager in the construction and engineering industry
• ­Contractual management of design providers

As part of the team, you can help us tranform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world.

We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work.

From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer:

• Competitive remuneration with salary continuance, and salary sacrifice packaging options available. 
• Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing. 
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. 
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities. 
• Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks. 
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.