Title:  Accounts Payable Officer

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Project

John Holland is progressing the development of Stage 1A of the multi-stage Beveridge Intermodal Freight Terminal project (BIP), a pivotal development set to transform the logistics landscape in Victoria, Australia.

This initial phase marks the beginning of a journey towards creating a state-of-the-art facility that will streamline the movement of goods across the nation and beyond.

Strategically located to harness the full potential of its proximity to key transport links, it is poised to deliver unparalleled efficiencies in the distribution of freight. With the latest advancements in logistics technology at its core, Stage 1A lays the groundwork for a hub of innovation, ensuring that cargo is moved with unprecedented speed and precision.

With John Holland's proven track record and meticulous approach, Stage 1A of the project is a testament to the company's dedication to excellence. As the project progresses, each subsequent stage will build upon the last, culminating in a world-class intermodal freight terminal that will serve as a cornerstone for Australia's future in global trade.

About the Role / Are you up for the challenge?

Responsibilities of the role include / What you will do;

• Review, sort and prepare invoices for processing and payment, ensuring all invoice details comply with ATO requirements.

• Prepare and process electronic funds transfer (EFT) payments to creditors and distribute remittance advices.

• Raise cheques where required and ensure timely distribution to creditors and suppliers.

• Maintain accurate general ledger accounts and review outstanding balances.

• Reconcile assigned vendor accounts to supplier statements and resolve discrepancies and disputes in a timely manner.

• Ensure cash flow forecasts are prepared in a timely manner and monitor variances against budget.

• Prepare, review and distribute month‑end reports to relevant stakeholders.

• Prepare month‑end allocations and accruals in line with reporting requirements.

• Provide guidance to staff on accounts payable procedures and ensure GST is correctly accounted for on all invoices and payment requests.

• Maintain and update supplier details as required through submission of vendor master change forms, ensuring all records remain accurate and current.

• Address and respond to internal and external supplier enquiries and follow up outstanding items with responsible personnel.

• Ensure all records are appropriately filed and archived in accordance with company requirements.

• Provide general administrative support as required.

• Perform all duties in accordance with John Holland policies, processes, systems, reporting and procedures

To be successful in this key role, you must have / What we are looking for;

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of   super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.