Title:  Contracts Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the Project:

John Holland is progressing the development of Stage 1A of the multi-stage Beveridge Intermodal Freight Terminal (BIFT) project, a pivotal development set to transform the logistics landscape in Victoria, Australia. This initial phase marks the beginning of a journey towards creating a state-of-the-art facility that will streamline the movement of goods across the nation and beyond.

Strategically located to harness the full potential of its proximity to key transport links, BIFT is poised to deliver unparalleled efficiencies in the distribution of freight. With the latest advancements in logistics technology at its core, Stage 1A lays the groundwork for a hub of innovation, ensuring that cargo is moved with unprecedented speed and precision.

With John Holland's proven track record and meticulous approach, Stage 1A of the BIFT project is a testament to the company's dedication to excellence. As the project progresses, each subsequent stage will build upon the last, culminating in a world-class intermodal freight terminal that will serve as a cornerstone for Australia's future in global trade.

About the Role / Are you up for the challenge?

As a Contract Administrator on the BIFT project, you will be a crucial member responsible for overseeing contractual obligations and ensuring the commercial success of Stage 1A. Your role will involve the administration of contracts, management of project costs, and facilitation of effective communication between stakeholders, all while upholding John Holland's high standards of quality and sustainability.

Your expertise in contract management will be instrumental in ensuring that the BIFT project adheres to financial and legal frameworks, enabling the seamless progression of work. Through your diligent oversight and strategic collaboration, you will contribute to creating an economically beneficial and environmentally sustainable freight terminal that will lead Australia into a new era of logistics efficiency.

If you are a Contract Administrator with a passion for excellence and innovation, ready to take on a project of this scale and significance, we welcome you to join us in this transformative venture at John Holland.

Responsibilities of the role include / What you will do;

• Overseeing and managing all aspects of contract administration for the BIFT Stage 1A project, ensuring compliance with contractual terms and conditions.
• Conducting thorough contract reviews and analyses to identify risks and opportunities and implementing strategies to mitigate risks.
• Establishing and maintaining robust relationships with subcontractors, suppliers, and project stakeholders to ensure smooth project execution.
• Coordinating with the project management team to track progress, manage claims and handle variations in a timely and efficient manner.
• Ensuring accurate and timely financial reporting, including budget tracking, cost forecasting and the preparation of financial statements related to contract performance.
• Negotiating terms with contractors and suppliers and managing procurement processes to achieve the best value for the project.
• Facilitating effective communication between project teams, finance departments and external parties to ensure alignment on project objectives.
• Implementing and adhering to John Holland's sustainability policies by actively promoting and integrating eco-friendly practices within the contractual framework.
• Providing commercial support and advice to the project team, contributing to decision-making processes and strategic planning.
• Ensuring that all contractual documentation is properly executed, stored and maintained in accordance with John Holland's standards and legal requirements.
• Actively participating in the resolution of disputes and the management of claims to protect the company's interests and maintain positive relationships.
• Collaborating with the legal team to ensure that all contractual arrangements are within the bounds of legal compliance and corporate governance.
• Contributing to the continuous improvement of contract administration processes and systems within John Holland, fostering innovation and efficiency.

This role is integral to the successful delivery of the BIFT project and requires a proactive, detail-oriented Contract Administrator who is keen to take ownership and drive results in a dynamic and challenging environment.

To be successful in this key role, you must have / What we are looking for;

• A tertiary qualification in Construction Management, Quantity Surveying, Law, Business, or a related field.
• Demonstrated experience in contract administration within large-scale construction or infrastructure projects.
• A strong understanding of construction contracts, procurement processes and commercial and legal terms.
• Excellent negotiation, communication and interpersonal skills, with the ability to engage effectively with a variety of stakeholders.
• Proven ability to manage financials, including budgeting, cost control and reporting with a high level of accuracy.
• The capacity to work autonomously and make informed decisions under pressure, ensuring project deadlines are met.
• A solid track record of successfully managing claims, variations and disputes resolution.
• Keen attention to detail and the capacity to analyse and interpret complex contractual information.
• Competency in using project management software and standard office applications to manage workloads and maintain meticulous records.
• A commitment to upholding the highest standards of integrity and confidentiality in all business dealings.
• A proactive approach to problem-solving and the ability to anticipate potential issues before they arise.
• Familiarity with local construction laws and regulations, and an understanding of the legal implications of contract terms.
• A dedication to sustainability and an understanding of environmentally responsible practices in the construction industry.
• The ability to adapt to evolving project needs and to contribute positively to a culture of continuous improvement within the organisation.

Candidates with a professional certification in contract management or a related field will be highly regarded. If you are a strategic thinker with exceptional organisational skills and a passion for driving commercial outcomes in a sustainable manner, we encourage you to apply for this pivotal role at John Holland.

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.