Title:  Document Controller

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the opportunity

We are expanding our Sunshine Coast operations significantly, to reflect the enormous State and Federal Government investment into the Sunshine Coast over the next 10-15 years.

As part of this growth, we are looking to engage with skilled Document Controllers to work on major projects spanning Energy, Tunnels, Dams, Water and Transport Infrastructure.

About the position

As a Document Controller, you will manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control.

The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.

Responsibilities of the role include

• Support the establishment of project correspondence system
• Ensure document submissions are in accordance and compliant with the project document formats and requirements
• Implement workflows and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• Plan and record document flow to and from all necessary parties, including clients, sub-contractors, consultants, and the project office
• Record issues and track location of control documents and drawings
• Issue letters and receipts concerning the documents in circulation
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties
• Coordinate storage and archiving of project and organizational records
• Coach other John Holland employees on the records management systems, procedures and processes
• Ensure the documents are managed in strict confidentiality
• Perform all duties in accordance with John Holland policies, processes, systems and procedures

To be successful in this role, you will have

• Proven experience as a Document Controller or similar role, with additional experience in administrative duties, preferably within the construction industry.
• Proficient with document control and procurement software, as well as Microsoft Office Suite.
• Understanding of the tender and procurement processes within the construction industry.
• Excellent organisational skills with a keen attention to detail.
• Tertiary qualifications in Business Administration or Information Management is desirable
• Ability to work under pressure
• A team player with great work ethics

As part of the team, you can help us transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.