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Title:  Site Administrator

Job Number:  5502

Sunshine Coast, AU

Site Administrator

The John Holland and Seymour Whyte Joint Venture has been successful in securing the contract to deliver the Bruce Highway Upgrade Maroochydore Road and Mons Rd Interchanges Project (BHMIP).


The BHMIP Project will deliver upgrades to the Maroochydore Road and Mons Road interchanges, provide two-way service roads on the western and eastern side of the Bruce Highway, extend Owen Creek Road to Sunshine Coast Grammar School and install new drainage structures to maintain and improve flood immunity.


John Holland and Seymour Whyte Joint Venture are now looking to recruit an experienced local Site Administrator who’ll play a key role is assisting the BHMIP’s commercial team.

About the Role

In this role you will be providing administrative support to the project commercial team, which typically includes tasks such as data entry; maintenance of financial records; compiling of reports, stakeholder communications; organisation of team meetings / event logistics; and secretarial support as required. Day to day tasks and activities will include but not be limited to;


  • Maintaining project files and database systems, storing information accurately and safely
  • Ensuring expenses and invoices are processed and are in line with contractual obligations
  • Assisting in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
  • Providing customer service to the client, external vendors, subcontractors, and community stakeholders as required
  • Perform all duties in accordance with JH policies, processes, reporting, systems and procedures
  • Manage and maintain project records, ensuring that information is accurate, up-to-date and stored.
  • Compose status reports relevant to the project’s operations
  • Coordinate, track and analyse the purchasing of goods
  • Process invoices; purchase orders; prepare expense claims; administration of petty cash; maintain stationary budget; and process timesheets.
  • Communicate and liaise with the client, external vendors, subcontractors and community stakeholders for administrative purposes.
About you

This opportunity is open to local Sunshine Coast residents who ideally have experience working in a similar role within a civil infrastructure environment. You will require intermediate to advanced computer literacy skills and be experienced with general administrative practices and procedures including records management.


Opportunities for the successful candidate may include nationally accredited training in business administration.

John Holland and Seymour Whyte Joint Venture is up for the challenge of transforming lives.

We are currently involved in delivering many of Australia’s largest infrastructure projects, as well as significant property and urban renewal projects. Whatever we face, the heart of what we do is creating people-centred solutions to complex challenges and opportunities. We think deeply about what we do and how it affects communities. We push boundaries and innovate, gain trust through our actions and whatever the project, we’re in it for the long, long term.


We work hard to attract and retain the best employees, and we provide opportunities for rich career experiences, and a strong framework for on-going career development.


We are committed to building, valuing and promoting diversity and inclusiveness across John Holland and Seymour Whyte Joint Venture.