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Title:  Document Controller

Job Number:  6550

Sydney, NSW, AU, 2000

Job Description

We are currently looking for an experienced Document Controller to join our Waterloo Station project team based in Sydney, NSW. Reporting into the HSEQ Manager, you’ll be accountable for managing various aspects of document control for the Waterloo Station project, including the receipt, storage, retrieval and circulation of documents, review coordination, external transmission and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality and environment.


Your key tasks will include (but not limited to):

  • Establish and implement an efficient project-related document control register, database and hard copy filing system including archiving.
  • Provides document control related training to project users, where required.
  • Implement Project Document Management System and processes.
  • Ensure document submissions are in accordance and compliant with the project document naming convention, formats and requirements
  • Establish and maintain a correspondence system
  • Implement workflows and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
  • Plan and record document flow to and from all necessary parties, including clients, sub-contractors and the project office
  • Record issues and track location of control documents and drawings
  • Issue letters and receipts concerning the documents in circulation
  • Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties


To be successful, you’ll have the following:


  • A minimum of 5 years’ experience in a Document Control position within the construction industry in a site-based role preferable.
  • Experience in document management systems including back-end configuration (ideally Aconex or Team Binder)
  • Advanced computer skills


As part of the team, you help us deliver on our promise to transform lives.
Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.  We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

Job Segment: Document Control, Construction, Administrative, Engineering