Title:  Office Assistant

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

We are looking for a Part‑Time Office Assistant to join our Pyrmont office. This role works Monday to Friday from 8:00am to 1:00pm and provides practical support to keep the office running smoothly. You’ll assist with reception coverage, office supplies, meeting rooms and general office coordination. The role also requires flexibility to work additional hours when covering leave or supporting busy periods.

About the Role

• Opening reception from 8:00am to 8:30am and covering reception during lunch from 12:00pm to 1:00pm
• Providing additional reception support as required, including phones, mail, couriers, and assisting guests and internal/external customers
• Ordering stationery weekly and maintaining stock levels
• Ordering milk and fruit weekly and distributing daily throughout the Pyrmont office
• Managing general office supplies (biscuits, cleaning items, fridge supplies), including weekly ordering and stock control
• Keeping meeting rooms clean, tidy and stocked
• Keeping the training room clean, tidy and stocked
• Ensuring printers are stocked with paper, replacing toner as needed, and ordering paper when required
• Keeping office machines (binders, hole punches, laminators, etc.) clean, tidy and in good working order
• Managing kitchen areas, coffee machines, hand sanitiser stations, and liaising with cleaners and Shred‑X when needed
• Assisting with events as required
• Supporting the Office Manager with maintenance contractors and related issues
• Completing one‑off or project‑related tasks as requested by the business or Office Manager

About You

You’ll have some experience in an office or reception environment and be comfortable managing a range of day‑to‑day tasks. You’re organised, reliable and able to notice when something needs attention and take action without being asked, keeping the office running smoothly.

Key things we’re looking for:

• Good communication skills and a friendly, professional manner
• Strong organisation and attention to detail
• Confidence using basic office systems and equipment
• Ability to manage daily routines and stay on top of multiple small tasks
• A proactive, can‑do approach, with the initiative to take care of things as they arise
• Reliability, punctuality and a steady work ethic

Your practical approach, willingness to help and ability to work well with others will see you succeed in this role.

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.