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Title:  Personal Assistant

Job Number:  13343

Sydney, NSW, AU, 2009

Job Description

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia.  


From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.


John Holland is seeking a Personal Assistant to join our team. As personal assistant you will provide administrative support, which may include managing the day-to-day activities of an Operational GM and team, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travelling & logistics and purchasing. Assistance may also be required in client relationship management including VIPs, events and management meetings.



Responsibilities of this role;

  • ­Manage the day-to-day activities of Operational GM and broader team.
  • ­Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
  • Monitor and respond to communications on behalf of the Manager.
  • Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.
  • Develop and maintain the records management system, ensuring that information is accurate, up-to- date and stored safely.
  • Manage financial records such as expenses, invoices and purchase requisitions. 
  • Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.
  • Coordinate travel (including international) and accommodation arrangements.
  • Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders. 
  • Exercise use of basic software, such as Microsoft applications and other systems.
  • Identify, modify and improve work processes where necessary.
  • Assist other team members with JH systems and programs.
  • Treat sensitive information with a high level of confidentiality.
  • Organise events relevant to the General Manager’s team within budget.



To be successful in this key role, you must have;

  • 5-8 years’ experience in an office environment 
  • Experience providing support at a senior level
  • Basic knowledge of accounting, data and administrative management practices.
  • Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite


We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority. Women, Aboriginal and Torres Strait Islander and other minority groups are encouraged to apply.

Job Segment: Administrative Assistant, Procurement, Administrative, Operations