Title:  Rail Training Coordinator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About John Holland’s Training Academy

John Holland’s Training Academy delivers a streamlined, consistent approach to training and competency management across the business. Partnering with projects and industry stakeholders, the Academy supports workforce compliance and capability while simplifying complex training and competency processes.

About the Role

We’re seeking a Rail Training Coordinator to join our Training Academy team in Pyrmont in a compliance‑focused coordination role supporting white‑collar rail safety competency requirements.

This role would suit an experienced administrator or coordinator looking for the next step in their career, who enjoys working with systems, processes and stakeholders. You’ll play a key role in managing rail competency assessments, renewals and role changes, ensuring individuals and projects remain compliant with internal, industry and regulatory requirements.

The role is highly process‑driven, detail‑focused and critical to maintaining rail safety and assurance outcomes across the business.

Key Responsibilities

• Coordinate and manage white‑collar rail safety competency assessments, including initial assessments, renewals and recertification cycles.
• Facilitate gap assessments when individuals change roles or responsibilities, working closely with stakeholders to confirm and address competency requirements.
• Support the end‑to‑end rail competency and assurance lifecycle, including onboarding, role changes and ongoing monitoring.
• Liaise with internal teams, projects and subject matter experts to coordinate assessments, supporting documentation and required approvals.
• Provide clear, timely guidance to stakeholders on competency status, requirements and recommended next steps.
• Identify and contribute to continuous improvement initiatives across training, competency and assurance processes within the Training Academy.
• Maintain accurate competency records across rail training and compliance systems, ensuring data integrity and alignment with John Holland procedures and rail accreditation requirements.
• Upload and maintain competency documentation across internal and external systems.
• Coordinate trainer availability and scheduling for High‑Rail VOC assessments.
• Develop and maintain strong working relationships with key internal and external stakeholders.

About You

You’ll bring strong coordination and administrative capability, along with a methodical approach to managing compliance‑based processes.

Ideally, you’ll have:

• Strong coordination and administrative skills, with a structured approach to compliance‑based processes.
• Experience within the rail industry (experience desirable).
• High attention to detail and the ability to manage competing priorities.
• Experience with RIW, 3D Safety or similar competency management systems.
• Clear communication skills and a collaborative working style.
• Interest in training, competency or assurance‑focused roles.

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.