Title:  Senior Submissions Coordinator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

We are looking for a Senior Submissions Coordinator to join our submissions group.  This role will be based out of the Pyrmont office in Sydney.

This position will see you coordinating the production of high-quality, client-tailored expressions of interest (EOI) and tender submissions, including pre-qualification documents, to secure new business.  You will contribute to the bid strategy by coordinating, implementing, and completing submissions that are consistent with John Holland’s strategic direction and brand.

About the Role

• Coordinate, facilitate and assist the company’s tender and EOI process
• Prepare and monitor writing plans and submission schedules that facilitate submission governance (i.e. tender launches, storyboarding sessions, review meetings etc)
• Develop effective communication strategies that protect and enhance John Holland’s reputation, brand, and market position
• Carry out research, update records, and maintain detailed information as part of a busy and flexible team
• Apply project management skills with a primary focus on setting priorities and coordinating multiple work requirements to meet deadlines
• Apply business acumen and analytical skills
• Form effective relationships with a range of key stakeholders, both internal and external, and influence a broad range of working styles and personalities
• Coach the bid team in persuasive writing and submission best practice
• Communicate at a senior level with managers and company executives
• Ensure a high attention to detail with an emphasis on accuracy and thoroughness for all written communications
• Adapt communication style, approach, and format to suit differing audiences
• Motivate teams in a fast-paced changing environment
• Show flexibility in working extra hours sometimes at short notice
• Evolve and continuously improve the approach and process of submission management
• Perform all duties in accordance with John Holland policies, processes, systems and procedures       

About You

As a Senior Submissions Coordinator, you will have significant proven experience coordinating the production of compliant EOI and tender submissions in complex business environments.

A degree in Business, Marketing, Communications, or equivalent is desirable, together with substantial experience in communications, publications and submission preparation/coordination and management.

You can demonstrate advanced MS Word skills, proficiency in MS Office and Adobe Creative suite (especially InDesign) and thrive in fast-paced environments. 

You are highly organised, analytical, and excellent at managing timelines, enjoy supporting multi-disciplinary bid teams and managing multiple internal and external stakeholder expectations, are expert at pulling apart and rebuilding documents, and have the ability to maintain pace and momentum.

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.