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Title:  Submissions Coordinator and Senior Submissions Coordinator

Job Number:  6080

Sydney, AU

About John Holland

We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia and New Zealand. 

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.

While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.

Are you up for the challenge? 

About the Positions

We currently have two exciting opportunities available for a Submissions Coordinator and a Senior Submissions Coordinator to join our team based in Pyrmont both for 7-9 month maternity leave contracts with the potential to extend. Both of these roles require vibrant, energetic ‘can do’ people with a willingness to jump in and provide support to all areas of the function.  


As Senior Submissions Coordinator your key tasks will include (but not limited to):

  • Write and edit bid specific content in line with client requirements
  • Review and edit technical writing to ensure material provided by SMEs is responding to all client requirements 
  • Form effective internal and external stakeholder relationships to enhance the development of submissions
  • Review client documents and prepare bid specific writing plan, templates, contact lists etc
  • Reviewing technical responses, with the ability to write about and/or edit complex, technical concepts in a concise, accessible and easy to read manner 
  • Educate bid teams on the submission process and how to use the tools and templates and implement process on each bid
  • Coach SMEs to respond to technical requirements that highlight our win themes and key messages.

As Submissions Coordinator your key tasks will include (but not limited to):

  • Creating and maintaining word templates and coordinating bid teams to meet milestones
  • Work with Project Development/Bid Managers to schedule the review process including identifying relevant reviewers, coordinate and schedule review workshops and drive sign-off process
  • Monitoring progress against key milestones, resolving issues and/or escalating issues if required
  • Coordinate bid specific SharePoint site, including protecting security and managing access requests
  • Coordinate bid teams and build rapport with stakeholders
  • Format and manage end-to-end production of responses in line with client requirements, page and font restrictions.


To be successful in these roles, you must have;

  • Marketing, Commerce, Business, Journalism, Media & Communications qualification or equivalent
  • Previous experience in pre-contracts or submissions related role within the Construction or Engineering space
  • Experience in bid writing in a technical engineering/construction environment, including the ability to work as the lead writer (Advantageous for the Senior Submissions Coordinator position)
  • Graphic design experience is desirable
  • Good time management skills and the ability to work within tight deadlines
  • Strong written and verbal communication skills
  • Previous experience using SharePoint
  • A strong team focus and the willingness to assist where required. 
As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success. 

We’ll do all we can to help you develop your skills, and make a difference, right from the start. We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.