Title:  Submissions Team Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

We’re looking for a proactive Team Administrator to join our NSW Submissions team based in Pyrmont. This is a hands‑on, collaborative role for someone who enjoys working at pace and producing polished, high‑quality documents in a deadline‑driven environment.

You will play a key part in the preparation and coordination of submissions, working closely with bid leaders and the wider business, and supporting the tools, templates and systems that underpin our submissions process.

About the Role

• Provide general administrative support to the submissions team, including handling correspondence and maintaining templates
• Coordinate the collection of information from internal contributors and ensure all materials meet guidelines
• Support version control, file management, and document organisation
• Assist with communication between team members and stakeholders
• Identify, modify and improve work processes where necessary
• Gather required information from subject‑matter experts, project managers, and other contributors
• Maintain technical currency and remain up to date with advances in documentation technologies to ensure efficient, effective and accurate documentation procedures
• Establish and maintain tender correspondence filing system
• Treat sensitive information with a high level of confidentiality
• Expedite the review and approval of relevant documentation including tender documentation, technical documents, contractual correspondence and general correspondence
• Perform all duties in accordance with John Holland policies, processes, systems and procedures

About You

You have experience working in an office environment and are comfortable with hands‑on tasks such as formatting documents, maintaining templates and managing files. You will ideally hold a Certificate III or IV in Business Administration (or equivalent experience) and be confident using the Microsoft Office suite, with advanced skills in MS Word and solid capability in PowerPoint.

You have a strong eye for detail and understand the importance of accuracy and information management. Comfortable working with shared drives, document libraries and systems such as SharePoint, you are organised, proactive and work well with a range of stakeholders, delivering a high standard of customer service while supporting well‑presented materials.

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.