Title:  Team Assistant

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people - our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

We are currently seeking an experienced Team Assistant to join our legal function.

Based in Pyrmont, this role provides practical, day-to-day administrative support to the Legal team.  Working closely with the Group General Counsel’s Personal Assistant, you will help coordinate daily activities, manage information and communication flows, and ensure the team’s operations run efficiently.

You will assist with scheduling, meeting coordination, document preparation, record keeping, and basic financial administration, as well as supporting stakeholder interaction and internal processes.  The role requires strong organisational skills, attention to detail, and the ability to handle a range of tasks in a fast-paced environment.

About the Role

• Support the organisation of day-to-day activities of the General Counsel and broader legal team
• Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
• Maintain the records management system, ensuring that information is accurate, up-to- date and stored safely
• Maintain and update financial records such as expenses, invoices and purchase requisitions
• Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders
• Coordinate travel (including international) and accommodation arrangements
• Oversee and coordinate the legal team’s diaries, which will include scheduling and calendar planning
• Monitor and respond to communications on behalf of the legal team
• Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders.
• Exercise use of basic software, such as Microsoft applications
• Identify, modify and improve work processes where necessary
• Assist other team members with John Holland systems and programs
• Treat sensitive information with a high level of confidentiality
• Support the Personal Assistant to organise events relevant to the team and within the advised budget
• Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures

About You

You will have substantial experience in an office environment with a strong knowledge of accounting, data and administrative practices. Demonstrated proficiency in Microsoft Office is also required.

Your attention to detail, ability to meet deadlines, and confidence communicating clearly at all levels will see you succeed in this role.

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.