Title:  Team Assistant

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people - our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

Are you up for the challenge?

We are currently seeking an experienced Team Assistant to join our legal function.

Based in Pyrmont, this role provides day to day administrative, coordination and operational support to the legal team within John Holland.  You will ensure the efficient management of legal documentation, administration processes and compliance activities, supporting the delivery of timely and effective legal services across John Holland projects.

This position plays a critical role in maintaining document integrity, supporting contract lifecycle administration, and facilitating communication between legal, commercial, project, and external stakeholders.

About the Role

• Provide high-quality administrative assistance to the General Counsel and national legal team, including diary management, meeting coordination, and preparation of agenda and papers
• Maintain organised electronic and physical legal document management system and filing, ensuring that information is accurate, up-to-date, and stored safely
• Assist with processing, tracking and managing financial records such as expenses, invoices, and purchase requisitions
• Assist in coordinating contract execution processes, including obtaining signatures and ensuring compliance with internal approval procedures
• Assist with maintaining compliance registers, including licenses, insurances, and statutory obligations
• Provide support for implementation of legal technology initiatives where required
• Coordinate travel (including international) and accommodation arrangements
• Monitor and respond to communications on behalf of the legal team
• Provide accurate information and customer service to the client, external vendors, subcontractors, and community stakeholders
• Identify, modify, and improve work processes where necessary
• Assist other team members with John Holland systems and programs
• Treat sensitive information with a high level of confidentiality
• Support the Group General Counsel’s Personal Assistant to organise events relevant to the team and within the advised budget
• Perform all duties in accordance with John Holland policies, processes, reporting, systems and procedures

About You

You will have:

• Substantial experience in supporting a leadership/executive/management team, ideally within a legal function
• Experience working in a busy office environment providing high quality day to day administrative assistance, including diary management, meeting coordination, and record keeping
• Proficiency in Microsoft systems including Word, Excel, Outlook, Teams, and SharePoint
• Experience in managing document control systems and correspondence
• Strong knowledge in accounting, data, and administrative practices
• Strong organisation skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills

Behavioural Competencies:

• Confidentiality & Integrity: Handles sensitive legal information with discretion
• Attention to Detail: Ensures accuracy in document handling and record-keeping
• Proactivity: Anticipates needs and takes initiative to support the legal team
• Collaboration: Works effectively with multidisciplinary teams across projects
• Adaptability: Responsive to changing priorities in a fast-paced construction environment

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

John Holland does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies.