Title:  Training Coordinator

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We’ve always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

Are you up for the challenge?

We are currently seeking an experienced Training Coordinator to join John Holland’s Training Academy.  This position is a 12-month parental leave contract and will be based at the Pyrmont office in Sydney.

The role delivers administrative and coordination support primarily to the John Holland Rail business, while also assisting with non-rail projects and Training Academy initiatives.  

About the Role

Training Coordination & Administration

• Monitor and manage the training inbox, responding to queries, maintain the training calendar and training requests in a timely manner.
• Coordinate and schedule training activities in response to stakeholder requests.
• Liaise with internal teams and external Registered Training Organisations (RTOs) to ensure efficient and cost-effective training delivery.
• Manage the scheduling, tracking, and documentation of employee medicals in line with company and industry standards.
• Track and raise purchase orders and process invoices.

Systems & Data Management

• Utilise systems such as SuccessFactors, Rail Industry Worker (RIW), 3D Safety, and ELO for training administration and data entry.
• Upload and maintain competency documentation across internal and external systems.
• Generate and analyse expiry reports to support timely competency recertification.
• Use Power BI to generate training and compliance reports.

Stakeholder Engagement & Communication

• Develop and maintain strong working relationships with key internal and external stakeholders.

About You

We are seeking a proactive Training Coordinator with previous experience in the construction industry, and ideally, experience in the rail industry. This role requires someone who thrives in a fast-paced environment and is passionate about delivering high-quality support across multiple locations. You must be able to demonstrate:

• Strong administrative skills with advanced computer literacy and attention to detail
• Proven ability to manage multiple priorities and work effectively under pressure
• Flexibility to work across the Pyrmont and Seven Hills locations in Sydney
• Experience in Rail Industry Worker (RIW) and 3D Safety competency management systems (essential)
• Advanced proficiency in Microsoft Outlook and Excel, particularly for data analysis and manipulation

Personal attributes we are looking for: 

• Interpersonal:  An approachable personality. Adept at establishing rapport and fostering business relationships, maximising opportunities for growth and collaboration.
• Adaptability: Flexible and able to adapt to changing project needs and priorities.
• Customer-Experience: Committed to delivering a high-quality service and meeting stakeholder requirements.  Able to ensure our customer’s perspective is a driving force behind actions and priorities.
• Communication: Good verbal and written communication skills for effective team and stakeholder engagement.
• Time Management & Organisational Skills: Good time management and organisational skills, having the ability to multi-task and work within challenging timeframes.
• Work as One: Able to work collaboratively with all types of people, contribute to teamwork, build relationships, and networks across a range of people or groups.
• Lead & Empower Teams:  Modelling positive attitudes and building trust.

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.