Title:  Senior Contracts Administrator

Job Number:  18786

Toowoomba, AU

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. 
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.

About the Role

We are looking for a Senior Contracts Administrator to join our New Toowoomba Hospital team based in Toowoomba. However, initially this role will be based in our Fortitude Valley Office.

The main responsibility of this role is to plan and manage the end-to-end commercial management of large subcontracts and self-performed works. This includes both direct and indirect management. The Senior Contracts Administrator will be expected to work effectively with internal and external stakeholders, as well as direct reports, to deliver project commercial outcomes.


Key Responsibilities:

  • ­Participate in scope of works planning, ensuring that scope gaps are minimised, cost efficiencies are maximised and subcontractor capabilities are considered

  • Prepare procurement strategies, including breakdown into individual works packages, identification of potential subcontractors, procurement methods and timing

  • Provide management and leadership to other commercial roles, including direct reports

  • Maintain contact and good working relationships with a broad range of subcontractors and a maintain good awareness of market conditions and movements

  • Assess commercial and contractual risks, identify and implement appropriate controls and escalate actual or potential issues to Commercial Manager and or Project Manager

  • ­Ensure cost forecasting for allocated subcontracts and cost codes (including those allocated to direct reports) are accurately maintained and cost issues are appropriately escalated upon identification ­

  • Effectively manage subcontracts through all phases, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations processing, completion and close out ­ 

  • Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial pack and Contract Sum ­ 

  • Ensure compliance with Building Code at all times and report any potential non-compliances ­ 

  • Prepare reporting on commercial performance periodically and on an ad hoc basis as required ­ 

  • Assist with Head Contract administration where required ­ Perform all duties in accordance with John Holland policies, processes, systems and procedures

Key Requirements:

  •  Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines

  • Experience as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry 

  • Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out

  • Experience with a variety of project values and complexity, including large, technically complex works packages ­ 

  • Strong commercial acumen and awareness in areas of cost management and contract law ­ 

  • Knowledge and understanding of industry market conditions and movements ­ 

  • Demonstrated ability to manage commercial negotiations ­ 

  • Awareness and compliance with document control and records management procedures

As part of the team, you can help us transform lives.

 Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success. 
We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority. 

What’s in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits. 

We offer:

 Competitive remuneration with salary continuance, and salary sacrifice options. 
Great leave benefits including 18 weeks paid
parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing. 
Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities. 
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities. 
Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that
support our commitments including those around gender equality and reconciliation.
Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-
parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly. 

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