Title:  Contracts Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do. 
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives for good.
 

About the Role

Assist in preparations and negotiate with sub-contractors for the calling of quotations and letting of contracts and provide contract administration services to assist in the project’s control of contract costs

This site-based role will support the commercial team on our regional project - Queensland Train Manufacturing Program in Hervey Bay. 

Responsibilities of the role include;

• Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects.
• Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects.
• Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget.
• Maintain a register of subcontractors.
• Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Contract Sum.
• Minimise all subcontractor variation claims and elimination of claims where possible.
• Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any cost's issues immediately upon identification.
• Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Subcontract scope level.
• Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls.
• Check compliance and prepare reporting on commercial performance of the contract.
• Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision.

What we are looking for;

Experience

• Demonstrated experience as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry. ­
• Experience in all stages of subcontract management, including scope preparation, procurement, cost forecasting, subcontractor management, claims/variations management, completion and close out.
• Experience with a variety of project values and complexity, including large, technically complex works packages.
• ­Knowledge and understanding of industry market conditions and movements.
• ­Demonstrated ability to manage commercial negotiations.
• ­Awareness and compliance with document control and records management procedures.

Qualifications

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent. 
• Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines. 

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What' in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We Offer;

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.