Title:  Document Controller

Job Number:  17850

Fortitude Valley, QLD, AU, 4006

About John Holland

At John Holland, our purpose is simple, we transform lives with everything we do. We’ve always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of a team that thrives on rising to the challenge of transforming lives for good.

About the Role

Manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.


This role will join our Queensland Train Manufacturing Program team in Hervey Bay with ongoing training and growth across John Holland Group.

Responsibilities of the role include

  • Maintain project-related document control register, database and hard copy filing system
  • ­Ensure document submissions are in accordance and compliant with the project document formats and requirements
  • Coordinate workflow reviews and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
  • ­Identify, record, and communicate issues with registered documents
  • Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties ­
  • Maintain storage and archiving of project and organisational records (electronic and hard copy) ­
  • Coach other John Holland employees on the records management systems, procedures, and processes
  • Ensure the documents are managed in strict confidentiality ­ Perform all duties in accordance with John Holland policies, processes, systems, and procedures

Key Requirements

  • Higher School Certificate (HSC) or equivalent experience in Business or Administration
  • Degree or post-secondary school training or TAFE certificate in Business Administration, Finance, Human Resources or other associated disciplines
  • Experience in document management systems
  • Advanced computer skills ­
  • Prioritisation skills ­
  • Records management ­
  • Knowledge of project management systems and processes ­
  • Experience in project environment or equivalent industry
  • ­ Aconex experience

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What’s in it for you when you join John Holland?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

Competitive remuneration with salary continuance, and salary sacrifice packaging options available.

Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, and technical and leadership training and development opportunities.

Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we’re committed to helping our people work flexibly.

Job Segment: Document Control, Administrative