Title:  Project Administrator

About the project – SA Water Capital Delivery Programme:

In a JV with Guidera O’Connor, John Holland is delivering capital projects for SA Water under a four-year framework agreement for up to $500m, focused on water services across southern metropolitan Adelaide and regional areas of SA.

About the role:

The SA Water Capital Delivery Program team is currently looking for an experienced Project Administrator to join the team, based in the Corporate SA Water project office in Adelaide CBD.

Responsibilities of the role include:

• Check invoices received in the accounts email are compliant.
• Organise Purchase Requisitions for Engineers and Project Managers.
• Liaise with Project Managers for approval of Purchase Orders and Invoices.
• Process invoices and work orders promptly to meet deadlines.
• Organise documentation and set up new suppliers/vendors in the JH system (VOL and PPW).
• Resolve invoice and credit queries with existing suppliers and action any statement queries.
• Assist the Office Manager with ordering PPE, catering, and arranging travel
• Maintain commercial registers (PPE, Travel, IPP) and develop records management systems to ensure information is accurate and secure.
• Liaise with the contracts team and subcontractors regarding invoices, bank guarantees, and insurances, ensuring all are valid and maintained in PPW/SharePoint.
• Provide accurate information and customer service to clients, vendors, subcontractors, and stakeholders, while supporting team members and upholding confidentiality in all duties.

To be successful in this key role, you must have:

• Tertiary qualification or equivalent hands-on experience in administration.
• 3–5 years’ proven experience in administration or accounts administration positions.
• Advanced proficiency in the Microsoft Office Suite.
• Solid understanding of basic accounting, data handling, and administrative management processes.
• Familiarity with technology and systems relevant to records management.
• Strong grasp of core administrative procedures and practices.

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.