Title:  Site Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives.

About The Project

John Holland has been awarded the $500m Western Treatment Plant Upgrade for Melbourne Water. We are looking for a Site Administrator to join us on this exciting project based in Werribee, VIC. 

About The Role

This role’s tasks typically include data entry, the maintenance of financial records, compiling of reports, the processing and completion of forms, stakeholder communications, organisation of team meetings/event logistics and secretarial support as required. The ideal candidate would have demonstrated experience in accounts/book keeping and strong administrative skills.

Key Responsibilities include:

Maintain project filing and database systems, storing information accurately and securely.
Ensure expenses and invoices are processed and are in line with contractual obligations.
Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required.
Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required.
Maintain project office workspace, office supplies and equipment.
Assist the day-to-day operations of the office.
Perform all duties in accordance with JH policies, processes, reporting, systems and procedures.
Manage the day-to-day operations of the office. 
̵ Oversee and coordinate the effective day-to-day running of the reception and administration functions and provide support and training to the staff across the various projects.

You Will Need

Experience working in an administrative position on a project within the Construction or Engineering industry.
Administration and document management practices.
Strong time management and ability to meet deadlines.
Clear communicator with strong team collaboration skills.
Proactive, dependable, and works well independently.

We Offer

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.