Title:  Site Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.  We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way. Be part of the team that’s up for the challenge of transforming lives for good.

About the Role

We are looking for a Site Administrator to join our North East Link - Hoddle to Burke project

The Eastern Hoddle Bourke Alliance (EHBA) is made up of John Holland, Seymour Whyte and design partners Mott MacDonald and Jacobs Group, in partnership with MRPV. The scope of works includes upgrading six kilometres of the Freeway with new traffic lanes, bridge upgrades and urban noise walls, a dedicated busway (fully segregated from mainline traffic), and a new bridge over the Yarra River.

The NEL Project involves the design and construction of the upgrade of the Eastern Freeway from Hoddle Street in the west to Burke Road in the east, including:

• 6km of brownfield freeway widening to accommodate additional traffic lanes in each direction
• 3km dedicated busway separated from mainline traffic
• Significant structures including 600m of bridges, including a 180m architectural steel shared use path bridge of the Yarra River
• Freeway-wide scope including ITS, retaining walls, stormwater drainage, noise walls, lighting and signage

Role responsibilities

The primary objective of this position is to provide high-quality administrative support to project teams, including data entry, document and financial record management, report preparation, stakeholder communications, and coordination of meetings and events.

The role supports effective project delivery while actively upholding EHBA’s health, safety, environmental and quality values.

• Be the first point of contact for the project, welcoming visitors and managing site access and security procedures
• Provide day‑to‑day administrative and office support, including filing, database management, correspondence, reports and presentations
• Process expenses, invoices, delivery dockets, orders and subcontractor costs in the job‑costing system, ensuring accuracy, authorisation and contractual compliance
• Coordinate purchasing of site supplies (excluding permanent or engineered materials)
• Arrange and support meetings, travel, accommodation and events, including preparing and distributing minutes
• Provide professional customer service to clients, subcontractors, suppliers and community stakeholders
• Maintain office facilities, equipment and supplies in line with project needs
• Perform all duties in accordance with EHBA policies, procedures and safety, environmental and quality requirements

About You

• Significant experience in an administrative support or office-based role, preferably within the construction or a similar industry.
• Experience using document management systems and databases will be advantageous.
• Advanced proficiency in the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.

As part of the team, you can help transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you?

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.