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Title:  Senior Contracts Administrator

Job Number:  12543

Mascot, NSW, AU, 2020

About John Holland


We’re all about transforming lives by finding solutions to complex challenges. We do that by providing leading design, engineering, construction and asset operations, across infrastructure, transport, building and property in Australia and New Zealand.

From the epic, to the intimate, everything we do improves life for someone, somewhere. It gives our business momentum and means we approach things a little differently.
While our competitors talk about what they do, we focus on why we do it. We transform communities to make them easier to move around, more connected and better to live in.
Are you up for the challenge? 

The More Trains, More Services program will simplify and modernise the rail network creating high capacity, turn up and go services for many customers. It means customers can expect more frequent train services, with less wait times, less crowding on a simpler and more reliable network.


We currently have a Senior Contracts Administrator position available on our More Trains More Services (Next Rail) team based in Mascot, NSW. We are looking for someone who possesses a strong commercial acumen and able to lead and mentor junior members of the team.


Your key tasks will include (but not limited to):


  • Draft scopes of works and tender packages to accompany requests for quotations issued to subcontractors for projects
  • Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
  • Manage and drive the review process to ensure the award of all subcontractors within the required time frame and budget
  • Maintain a register of subcontractors
  • Operate and maintain commercial and contract systems including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database and Contract Sum
  • Minimise all subcontractor variation claims and elimination of claims where possible
  • Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification
  • Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Sub Contract scope level
  • Participate in identification and quantification of Head Contracts
  • Manage subcontractors to ensure that Code compliance is maintained at all times
  • Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
  • Check compliance and prepare reporting on commercial performance of the contract
  • Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision
  • Undertake general business administration


To be successful in this role,  you will have the following:


  • It is desirable to have a degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
  • Previous experience in a Senior Contracts Administrator role within the Construction or Engineering industry
  • Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
  • Experience with a variety of project values and complexity
  • Understanding of document control experience in accordance with records management procedures
  • Interpret and apply relevant legislation/code on the project to prevent potential business exposure
  • Experience in negotiating with sub-contractors

As part of the team, you help us deliver on our promise to transform lives.

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.  We’ll do all we can to help you develop your skills, and make a difference, right from the start.
We have a flexible workplace and focus on all aspects of your physical and mental health and safety. We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority

Job Segment: Engineer, Design Engineer, Document Control, Engineering, Administrative