Title:  Contracts Administrator

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.
We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.
That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of the team that’s up for the challenge of transforming lives.

About The Project

The Northern Hospital Redevelopment is valued at approximately $500 million and is being undertaken for the Victorian Health Building Authority within the health sector. The scope of work includes the demolition of the existing structure, construction of a new building, and refurbishment of the main hospital building. Stage 2 of the project will deliver a new Emergency Department (ED) and Inpatient Unit (IPU) tower. The Emergency Department will feature a Resuscitation Zone, adult and paediatric Short Stay Unit, Emergency Observation Unit, and Inpatient Unit, enhancing healthcare capabilities and services.

About The Role

As a Contracts Administrator, you will assist in preparations and negotiations with sub-contractors for the calling of quotations and letting of contracts, specifically tailored for hospital construction projects. You will also provide contract administration services to support the control of contract costs and ensure compliance with healthcare-specific requirements.

Responsibilities of the role include:

Draft scopes of work and tender packages to accompany requests for quotations issued to subcontractors, ensuring alignment with hospital construction standards and healthcare regulations.
Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for hospital projects, including specialized hospital infrastructure and healthcare compliance.
Operate and maintain commercial and contract systems, including Project Costs Reporting (PCR), Asset Registers, Commercial Pack database, and Contract Sum, with a focus on healthcare-specific project costs.
Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained, keeping project management teams informed of any cost issues immediately upon identification, particularly in relation to hospital-specific requirements.
Assess commercial and contractual risks involved in the delivery and implementation of hospital projects and identify and implement controls to mitigate risks, including those related to healthcare safety and compliance.

To be successful in this key role, you must have:

Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce, or equivalent.
Postgraduate qualifications (e.g. graduate certificate, graduate diploma) in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law, or other associated disciplines.
Experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry, with demonstrated experience in hospital or healthcare-related projects.
Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines, with a focus on managing contracts and costs for healthcare infrastructure projects

We Offer

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

Competitive remuneration with salary continuance, and salary sacrifice options.
Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.
Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.